BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 50 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. BronxWorks is hiring 1 Facilities Manager for our Family Shelters ProgramsRESPONSIBILITIES:
- Manages all facilities and operations needs for the 42,000 sq. ft. Carolyn McLaughlin Community Center ( CMCC ), a landmarked building constructed in 1927 which houses social services offices, an early childhood learning center, a swimming pool, a commercial kitchen, food pantry, elevator, and a gym and locker room
- Manages all facilities and operations needs at the Administrative Office at 60 East Tremont Avenue and multiple other BronxWorks facilities
- Recruits, interviews, hires and supervises all maintenance/janitorial staff at the above locations as well as the reception staff at CMCC and one part-time administrative assistant
- Ensures all facilities, including offices, grounds, kitchen, pool, childcare center, etc., are in compliance with all building, security, fire and safety, commercial food preparation, and other applicable regulations, and that all building maintenance is performed in a manner consistent with OSHA regulations and standards
- Provides constant attention to all life safety issues, ensuring that building emergency plans are developed, maintained, effectively communicated, and tested at all facilities, and that all emergency systems (fire alarms, sprinklers, emergency exits, security cameras) are operational through in-house inspections and vendor maintenance contracts
- Regularly audits all facilities for safety and security issues, and develops and implements corrective action plans, timely addressing any and all concerns
- Oversees all aspects of building maintenance, facilities compliance, repairs and renovations, including by developing RFPs, researching vendors/soliciting bids, selecting, contracting with and overseeing all vendors and contractors
- Oversees all purchasing of maintenance supplies at above facilities
- Develops routines and systems to ensure constant monitoring of problem areas
- Ensures that all direct reports are adequately trained, and that they understand and follow instructions on safe use of all chemicals, cleaning materials, tools and other safety issues relevant to their work
- Effectively tracks building upkeep needs and status as well as anticipated long- and short-term improvements and maintenance
- Keeps the surrounding grounds properly cared for and landscaped
- Timely and effectively responds to emergency situations or other urgent issues involving the facility
- Oversees and directly manages phone systems for the entire agency, which currently include VoIP, landlines, and agency-issued cell phones; duties include researching and purchasing phones and phone systems, managing account billing and cost allocations, adding/modifying/terminating individual user lines as requested, setting up new cell phones for employees, and overseeing office transitions (set up of phones for new offices, system overhauls/updates, office closures)
- Oversees and directly manages copier/scanner fleet for the entire agency, including managing leases, managing account billing and cost allocations, coordinating with vendor(s) to ensure timely trouble-shooting, set up of software and policies, adding, moving and removing machines as needed, and otherwise addressing the agency's needs in regard to copiers
QUALIFICATIONS:
- A minimum of three years' experience in a managerial role overseeing facilities and operations needs and personnel at multiple locations is required
- In addition, either a bachelor's degree or, if no degree, then at least five years' experience in multi-site facilities management is required
- A valid driver's license from the state of residence with less than three (3) violation points in the last three (3) years is required
- FDNY F80 certification
- Narcan administration
- Solid understanding of technical aspects of plumbing, carpentry, electrical systems, machinery operations, etc.
- Solid understanding of how to perform tasks with chemicals/cleaning products, tools, ladders, and lifts in a safe and effective manner.
- Demonstrated familiarity with and understanding of OSHA regulations and standards, building codes, fire and safety, commercial food preparation, and other applicable regulations
- Either has or is prepared to obtain the following certificates within thirty (30) days of hire: S95 Supervision of Fire Alarm Systems, S14 City Wide Standpipe Systems
PHYSICAL REQUIREMENTS:
- Ability to use a computer for prolonged periods.
- Ability to occasionally lift and/or move up to 10 pounds.
- Ability to stand, walk, or sit for long periods of time.
- Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork.
- Ability to bend and retrieve objects and/or documents.
- Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
- Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work.
- Ability to climb five flights of stairs Ability to bend and retrieve objects and/or documents
- Ability to travel in the boroughs of New York City and its adjacent counties via public transportation Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather
BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact ...@bronxworks.org.