Posting DetailsPosting Details Benefits of Working at UNCW Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge. Recruitment Range $39,614 - $42,550 Vacancy Number S02547 Position Title Administrative Associate Working Title Facilities Operations Support Competency Level Advanced Home Department Facilities Administration - 35240 Primary Purpose of Organizational Unit The Facilities Administration department provides administrative services to the office of Facilities units to include review of processes in purchasing and hiring, planning and budgeting, and the reporting of financial, cost and performance information, inventory management including stocked items and shop supplies. Services include developing and maintaining policies and procedures manuals for each unit; re-engineering administrative processes and work design; compiling plans and assessment data; and assisting with facilities group budgets. Accounting services include management of utility accounts, university-wide billing, and cost studies as directed by the associate vice chancellor and others. This unit is a resource and liaison for the university's Finance, Budget and Human Resource departments, and also serves as a customer care and problem resolution office.The primary purpose of the Physical Plant is to maintain the buildings, grounds, and infrastructure of the UNCW campus in a way that is safe, reliable, economical, and attractive. College Facilities - 35200 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of Doctoral Universities: High Research Activity institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The primary function of the Facilities Operations Support position is to provide administrative support to the management staff of Facilities Administration. This role emphasizes independent program management and the coordination of program policies, procedures, and information. Key responsibilities include data collection and analysis of raw AiM data to facilitate and process work orders and projects. The Facilities Operations Support admin will collaborate closely with the Physical Plant and Purchasing Departments to meet campus service contract needs, facilitating these needs through uShop and ensuring the processing of invoices and work completion. This position is crucial for the communication and coordination of projects within the Physical Plant and the Office of Facilities.Additional Responsibilities:
- Preparing and distributing documents, reports, graphs, charts, and PowerPoint presentations.
- Developing and maintaining standard operating procedures (SOPs) for department processes and machine/equipment operation.
- Processing work orders in AiM, procurement in uShop, and accounting posting and reconciliation in both uShop and AiM.
- Supporting Operations management by assigning contractor keys in KeyTrak, processing key requests, and managing dig permits.
- Acting as front reception and handling phone calls.
- Undertaking special projects and other duties as required by departmental needs.
*This position has been designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. Minimum Education and Experience Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.Preferred education, professional skills and experience
- Familiarity with AIM , uShop and/or Banner Finance
- Proficency in Microsoft Excel
- Attention to detail
Required Certifications or licensure NC Driver's License or the ability to obtain within 30 days of hire. FTE 1.0 (40 hours per week) Months Per Year 12 Months Work Days M - F Work Hours 8:00am - 5:00pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7214 Job Posting Date 11/11/2024 Posting Close Date 12/02/2024 Number of Openings Single Incumbent Special Notes to Applicants This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations. PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. EEO Statement At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. External Link to Posting
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