Location: Chicago,IL, USA
Job Requisition ID: CS 42975
BPIS: 11355 & 05943
Start Date: 11/13/2024
Closing Date/Time: 11/27/2024
Agency: Department of Healthcare and Family Services
Class Title: OFFICE COORDINATOR - 30025
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated starting salary $3,971 monthly; full range $3,971 - $5,243 monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 2
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number CS42975
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
The Department of Healthcare and Family Services, Division of Child Support Services is seeking to hire a qualified and motivated professional to join our Facilities team in the roll of Office Coordinator. This position will research and gather informational material relating to program operations and will assist with special projects and studies. Additionally, this position will keyboard complex and technical statistical data, charts, exhibits, memos, reports and other information.
The ideal candidate will have excellent communication, organizational and analytical to be successful in evaluating the operations of the Facilities Support Staff implementing objectives for improvement, while maintaining working relationships with other governmental professional organizations.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
* Monday-Friday work schedule
* Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
* Health, Life, Vision, and Dental Insurance
* Pension Plan
* Paid Parental Leave
* Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
* Employees earn (12) paid Sick Days annually.
* New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
* Employees earn (3) paid Personal Days annually.
* (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
Essential Functions
* Under direction, serves as Facilities Support Staff by performing clerical duties for the Program and Business Services Section in the Division of Child Support Services in Cook County
* Assists with special projects and studies
* Coordinates facilities management for Child Support Services (CSS) offices
* Performs a variety of complex clerical activities
* Coordinates the order and movement of supplies and equipment for Child Support Services (CSS) offices
* Enters and reviews requisitions, vouchers, and forms
* Screens calls for manager and staff
* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
* Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience
* Requires the ability to keyboard accurately at 30 words per minute
Conditions of Employment
* Requires completion of a background check and self-disclosure of criminal history
* Requires the ability to utilize and maintain state issued equipment such as a laptop
* Requires ability to travel in the performance of duties, with overnight stays as appropriate
* This position is considered heavy work as defined by the U.S department of Labor (20 CFR 404.1567 (d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds
* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday - Friday 8:30 a.m.- 5:00 p.m.
Work Location: 36 S Wabash Ave, Chicago, Illinois, 60603
Email: ...@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
* ...@SIL-P1.ns2cloud.com
* ...@SIL-P1.ns2cloud.com
Nearest Major Market: Chicago