Facility Services Clerk
: Job Details :

Support/Hourly - Position - Clerk - District/Department Is this the role you are looking for If so read on for more details, and make sure to apply today.Job Number 000####### Start Date Open Date 04/20/2023 Closing Date PRIMARY PURPOSE:? To serve as clerk to the Executive Director of Facility Services supporting departments under the Facility Services DepartmentQUALIFICATIONS:? High School graduate or GED equivalent from an accredited institution (required)EXPERIENCE:? Two years of general business/bookkeeping/clerical, or secretarial experienceSPECIAL KNOWLEDGE AND SKILLS:? Strong verbal and written communication? General clerical skills: telephone, keyboarding, filing, data entry? Strong organizational skills? Effective and positive interpersonal and communication skills? Proficient in the use of Microsoft Office Suite and Google applications? Bilingual (preferred)MAJOR RESPONSIBILITIES AND DUTIES:INSTRUCTIONAL MANAGEMENT? Assists the Facilities Services Department to provide world-class facilities to enhance instructionSCHOOL/ORGANIZATION CLIMATE? Models behavior that promotes a positive organizational climate? Provides assistance in organization of facility-related tasks? Assists in advancing the mission, vision, goals, and strategic plan for the district? Provides effective communication with staff and school personnelSCHOOL/ORGANIZATION IMPROVEMENT? Generates communication and reporting necessary to improve facility maintenance and operations? Maintains an effective system of communication among department staff and individual school staff membersADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT? Serves as facility receptionist? Answers the telephone and directs inquiries or records messages appropriately? Processes work orders and runs reports through work order system? Inputs purchase orders and requisitions, tracks purchases, and generates reports on budgets and expenditures? Manages, maintains, and distributes information as requested by the Executive Director, Director, Manager or Supervisor? Performs data entry and supports proper timekeeping records? Assists with coordinating equipment and support for all department staff? Assists in processing recommended applicants? Assists in other departmental reception, secretarial, and clerical support as needed? Additional responsibilities, as needed, to advance the facilities program? Provides support to campuses, Facility Services staff, and other department leadership to address departmental functions? Assists potential applicants with the application processSTUDENT MANAGEMENT? Assists in organization of facilities to meet the needs of the school districtSCHOOL/COMMUNITY RELATIONS? Maintains a working knowledge of district policies, procedures, and practices? Helps facilitate communication and coordination with campuses? Provides support during meetings with departmental, campus, and administrative staffPROFESSIONAL GROWTH AND DEVELOPMENT? Seeks, accepts, and responds to evaluative feedback from subordinates, peers, and supervisors? Assumes personal responsibility for enhancing competencies through staff development? Exhibits good judgment and logical thinking? Continually improves and updates knowledge of the District's facilities and operations? Adheres to professional channels of communicationSUPERVISORY RESPONSIBILITIES? Not applicableMental Demands/Physical Demands/Environmental Factors:? Tools/Equipment Used: Standard office equipment including personal computer and peripherals? Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting? Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching? Lifting: Occasional light lifting and carrying (less than 15 pounds)? Environment: May work prolonged or irregular hours? Mental Demands: Work with frequent interruptions; maintain emotional control under stressMISCELLANEOUS? Performs other duties as assignedThe foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Duty Days 260 Pay Grade Admin Support 4