Fact Witness Coordinator
: Job Details :

1st Choice is seeking a highly organized and detail-oriented Fact Witness Coordinator to support a Federal Law Enforcement agency in Albany, NY. This pivotal role will provide essential support to victims and witnesses of federal crimes, collaborating with attorneys, law enforcement, and other key stakeholders to ensure the smooth administration of justice.The Fact Witness Coordinator or Equivalent will be performing the following duties:Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.Travel: Candidate will travel to other offices (Syracuse, Binghamton, Plattsburgh, or Utica) in the District to provide trial /grand jury assistance, as needed as well as travels to attend training.WORK SCHEDULE: Full-time, Onsite; Monday-Friday 8:30am - 5:00pm ESTBASIC QUALIFICATIONSAt a minimum, the candidate must have:A U.S. Citizenship;Must have a valid driver's licenseHigh School Diploma or equivalent; undergraduate degree is highly preferredAt least 1 year of experience performing related administrative and clerical support tasks in a federal legal or law enforcement setting.Experience that demonstrates the ability to support federal litigation (preferably within a federal environment):demonstrate good communication skills;review and analyze data and information from multiple sources;establish case/project files;prepare, format, and correct management reports and manipulate, transfer, compute and print information;schedule appointments;answer inquiries regarding case-related information as maintained in the database, and the case-related status;obtain additional information from other agencies/organizations;maintain internal status information on the disposition of designated information, files, and assets;assure information is accurate and perform analytical computations necessary to process data;provide administrative information and assistance concerning case or file to other agencies or organizations;Experience in Microsoft Office Suite, word processing, document management and review, file management systems, and data entry;Proficiency with office technology, including but not limited to computers, fax machines, and copier machinesProficiency in organizational skills and the ability to multitask assignmentsA federal background investigation, including fingerprinting, drug screening, and a credit check, is required. The candidate must be able to obtain a Public Trust clearance before starting work. Applicants who already possess a Public Trust clearance are preferred.1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law