Job Description Under direct supervision, the Faculty Process Support Specialist will be responsible for providing faculty process support to a designated set of departments/business units. The incumbent will need to understand how and when to engage various institutional offices, as well as facilitate and optimize all interactions throughout the 'faculty life cycle' from initial appointment to promotion to Emeritus and more. Assists with facilitating the alignment of policies and faculty processes to ensure compliance with institutional standards. Responsibilities
- Facilitates appointment processes to ensure requirements are met.
- Translates faculty recruitment and initial appointment process materials into the process-appropriate electronic documents.
- Supports Adjunct/Adjoint appointment processes, reviews packet for accuracy and completeness, and obtains required approvals.
- Serves as an information resource for the departmental administrative leadership team.
- Executes and demonstrates comprehensive understanding of UT Health Careers for all faculty recruiting and appointment process steps while in dialogue with department contact.
- Supports compliance in conducting all faculty separation, termination, and retirement processes.
- Supports the full range of Promotion, Tenure, and Appointment Committee (PTAC) and Post-Tenure Evaluation (PTE) process requirements.
- Anticipates PTAC-related initial faculty appointment process needs, PTAC-related faculty appointment changes, e.g., 'internal promotion' process, Emeritus honors nominations.
- Communicates requirements related to faculty evaluations and reporting.
- Coordinates service hand-offs with other stakeholders.
- Performs all other duties as assigned.
Qualifications
- Collaboration/Teamwork: Ability to promote knowledge sharing within and beyond own team to effectively serve the customer's needs.
- Communication: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
- Accountability: Ability to communicate professionally with a high level of discretion, to effectively interact with various individuals, and to represent UT Health San Antonio.
- Project Management: Ability to prioritize and manage multiple competing demands, follow up on multiple issues in a time-sensitive manner.
- Problem Solving: Ability to utilize resources for problem solving and identifies appropriate escalation points.
EDUCATION:
- Bachelor's degree is preferred.
EXPERIENCE:
- No experience with degree; four (4) years' experience in lieu of education is required.
About Us
Benefits Overview UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.