Fall 2024 Residential Facility Assistant III
: Job Details :

Job DescriptionJob Title: Residential Facility AssistantDepartment Name: Residence LifeLength of Position: 2024-2025 Academic YearSupervisor: Assistant Director of Housing Operations Pay Rate: Supervisory/Special Skills Hourly Rate ($13 per hour)Description of the Position: The Residential Facility Assistant (RFA) is a student staff position in the Office of Residence Life and works in conjunction with the Department of Facilities. This position's primary goal is to support Residence Life and the functional area, Housing Operations. Housing Operations manages, oversees and/or liaison to the following areas: residential maintenance and custodial services, environmental health and safety, sustainability, break housing, summer transitions, and administrative tasks. The position requires comfort with reading instructions, assembly of items, organizations, inventory and audits. Position Responsibilities:

Maintenance & Custodial Support

Move, lift and transfer items within and between residence halls to meet operational needs

Loft kits, bedding, storage rooms (including furniture)

Build/construct items

Bookcases, games, furniture.

Audit keys, pool tables, buildings supplies, etc.

Manage the work order reporting process ensuring maintenance is reported and completed in a timely manner

Aid in monitoring the storage and use of all inventory in basements, rooms, and common areas in all residence halls.

Control access to residence hall storage

Appropriate documentation of items placed in or claimed from storage

Ensure storage guidelines are followed

Assist in storage room maintenance as assigned

Provide custodial support including but not limited to sweep outs, wipe downs, room supply prep

Fire Health & Safety

Conduct building walk-throughs

Conduct room inspections and inventories

Assist HOC on fire drills and drug sweeps

Escort vendors within the residence halls

Support the evaluation of residential safety initiatives

Identification, documentation, and reporting of maintenance/facilities/health and safety concerns or emergencies

Publications and Communication

Maintain supply of needed forms for facilities area: sustainability and recycling materials and signage, cleaning checklists, fire safety checklists, check in-out forms, check in packet material, and fire safety brochures

Aid in creating and updating files on health and safety

Create signs for halls as needed to update on facility related issues

Maintain marketing materials for facilities team

Communicate with students and staff regarding facility and emergency situations in various media forms (email, signage, documents, letters, etc)

Prepare opening/closing material packets for staff and signage for students

Residential Support

Community Development and Peer Advising

RFAs shall support programming initiatives as requested by their professional supervisor

RFAs shall develop positive relationships with the residents through formal and informal engagement efforts

RFAs shall role model appropriate behavior within the residence hall to students and colleagues, abiding by and upholding College policies on a campus-wide basis.

RFAs shall provide assistance to residents in need within the scope of their training, including referral to various campus resources and triaging student concerns to the appropriate professional staff.

Conduct Facilitation

RFAs shall address breaches of College policy (as outlined in the student code of conduct) through the appropriate confrontation of the responsible parties and documentation of these incidents.

Commitment to Diversity, Equity, Inclusion, and Antiracism

RFAs shall demonstrate a commitment to advance equity, inclusion, and antiracism at St. Olaf through methods including, but not limited to: ongoing self-reflection and recognition of one's identities in the spaces they occupy; awareness, understanding of, and sensitivity to historic and ongoing injustices against marginalized identities present in the St. Olaf community; and an openness to engage with peers of different cultural backgrounds and social identities.

Administrative Responsibilities

RFAs shall support their professional supervisor through administrative tasks as assigned, including but not limited to:

Weekly RFA staff meetings

Bi-weekly individual meetings with professional supervisor

Documentation of on-duty activities

Weekly reports

Program Evaluations

Adherence to any blackout dates provided by professional staff to ensure adequate staffing during high-need periods

Create, maintain and edit forms for the summer housing

Monitor and audit marketing for summer operations.

Process housing operations request forms

Schedule meetings with conference clients to review the lease agreements

Support the management of the summer housing bed spaces inventory and common area spaces

III. Duties and Time CommitmentsRFAs can expect a weekly average of up to 12 hours.Special Time CommitmentsFull Participation in Staff Training. Training requirements will be provided either upon hire or at minimum 60 days prior to the dates of training. If the 60 days are not met. Residence Life will prioritize your previous commitment. Available to assist with housing transitions at beginning and end of summer termAssist with all other housing transitions including Fall, Interim and Spring move-ins and closingIV. Requirements of this position:Minimum cumulative/semester GPA of 2.5If no current St. Olaf GPA. The applicant must have a 2.5 semester after the Fall Semester. Good academic standing.No open sanctions.Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.Successful completion of criminal background check after hire.V. Qualities essential to this position:Excellent time management and prioritization skillsFlexibility and ability to adapt to quickly evolving situationsDemonstrated emotional maturity to cope with day-to-day challenges of employmentSensitivity and concern for others as individuals that goes beyond outlined responsibilities