Fellowship Associate (Remote)
: Job Details :

Do you want to provide administrative support for cutting-edge fellowship research projects? Do you enjoy customer service? The Research Management Group serves as the institutional representative for all fellowships within the School of Medicine. Within RMG, the Fellowship Research Process Manager Associate will assist students, departments and faculty with fellowship proposals, awards, financial questions and other tasks associated with pre- and/or post-award fellowship activities and services.

Duties Include:

• Assist with ensuring sponsored project and fellowship proposals and awards are complete, contain accurate budgets, and meet university compliance. Process all forms required by the sponsor and the University.
• Conduct a preliminary review of sponsor awards for consistency with proposal request; identify areas considered non-standard or unusual for research process manager review.
• Administer Intake for new transactions including analysis and assessment for completion and appropriate process for each.
• Process amendments that do not require sponsor signature, e.g., NCX, funding increases.
• Assist in processing more complex amendments including PI or sponsor changes and budget revisions.
• Work with PIs to organize and submit closeout materials to sponsor.
• Assist the departments with proposal and award completion.
• Assist Assistant Director or Fellowship Manager with data collection and data integrity in the SeRA system.
• Provide administrative support to the Assistant Director or Fellowship Manager on progress and final reports.
• Work with University and School of Medicine central offices to facilitate the pre- and post-award process.

*- Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and three years of relevant experience, or an equivalent combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic understanding of applicable federal regulations, sponsor requirements, and University policies such as OMB A-21, OMB A-110, Cost Accounting Standards, Food and Drug Administration and Medicare pricing and reimbursements.
• Working knowledge of university systems such as SeRA, eProtocol, Oncore.
• Advanced Microsoft Excel and spreadsheet interpretation skills, including formulas.
• Demonstrated ability to meet long and short-term deadlines with accuracy. Ability to communicate ideas and concepts clearly in both written and oral form.
• Demonstrated ability to work well with Stanford's colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk based computer tasks, seated work, use a telephone and use light/fine grasping.
• Occasionally write by hand, lift, carry, push pull objects that weigh up to 10 pounds.
• Rarely stand, walk, sort, and file paperwork or parts.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended or non-standard hours based on project deadlines or business cycle needs.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

The expected pay range for this position is $29.81 to $36.06 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.