Location: Pittsburgh,PA, USA
THE POSITION
Allegheny County Department of Human Services is seeking a hard-working, dedicated Field Auditor 2 who is highly innovative and has an analytical mindset. Our ideal candidate is expected to be proficient in fiscal performance and contract compliance, with a knowledge of operating expenditures and assets management. If you excel in communication and exhibit financial and managerial expertise, we have the perfect opportunity for you!
DESCRIPTION OF WORK
The Field Auditor 2 reviews records to determine whether assigned agencies are protecting and using DHS resources per contractual agreements. Work includes obtaining evidential material from all possible sources, both internally and externally, to provide a reasonable basis for determining contract compliance of the assigned areas under examination. This position has the opportunity to evaluate the agency's system of record keeping and controls to ensure compliance with the DHS program's contractual obligations.
Lead Auditor responsibilities include: Ensuring proper planning is completed i.e. objective, type of review, funding, applicable regulations, scheduling, applicable audit program, reviews previous agency information including prior reports and certified audits; ensuring site visits are completed i.e. entrance conference, internal control questionnaire, all tests are completed, exit conference, technical assistance, if applicable; keeping supervisor and manager apprised of status and/or concerns; ensuring file is completed timely and submitted for review and Ensuring a corrective action plan is received, if applicable.
Fiscal review functions include handling personnel reviews, operating expenditures, fixed asset reviews, indirect cost allocation plan reviews and claims validation. Among these functions the Field Auditor will be verifying the validity of the personnel roster by cross walking the personnel action plan documents with the actual payroll records; verifying the agency is in compliance with the approved personnel action plan (PAP); reviewing expenditures for appropriate support i.e. actual invoice, approval, bank statements/canceled check; determining whether agency's asset safeguarding procedures are adequate for control of purchased property and equipment; and reviewing cost allocation plans to ensure basis is supported.
Additional responsibilities include:
* Reviewing new provider applications to ensure all information has been received and preparing internal memos noting Allegheny County's risk
* Consulting and collaborating closely with the DHS Bureau of Financial Management, Budgets and Reports on all matters dealing with contract compliance in the fiscal area
* Providing guidance to agencies involving proper invoicing of expenditures and documenting allowable services
* Reviewing reports and evaluates conformance with the following agency standards and requirements, Office of Management and Budget (OMB), General Accounting Office (GAO), PA Department of Labor, and PA Department of Human Services (PA DHS)
* Examining reports to determine if the provider's audit report is complete and accurate.
If you believe you have what it takes to succeed in this position, we want you on our team!
Work Schedule and Additional Information:
* Full-time employment
* Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Scheduled work hours may vary based on the needs of the regional office.
* Salary: In some cases, the starting salary may be non-negotiable.
* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
* One year of experience as a Field Auditor I; or
* Three years of experience in progressively responsible auditing or accounting work, and graduation from high school supplemented by six credit hours of post high school courses in accounting. Additional training in accounting, business administration or related fields including six credit hours in accounting may be substituted on a year-for-year basis for up to two years of the required experience; or
* Two years of experience in accounting or auditing work, and one and one-half years of college level work including or supplemented by six credit hours in accounting; or
* One year of experience in accounting or auditing work, and a bachelor's degree from an accredited college or university; or
* Any equivalent combination of experience and training.
Other Requirements:
* You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
* Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
* You must be able to perform essential job functions.
How to Apply:
* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
* If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
* Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
* Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ...@pa.gov.
Telecommunications Relay Service (TRS):
* 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
* Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
* Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
* Your score is valid for this specific posting only.
* You must provide complete and accurate information or:
* your score may be lower than deserved.
* you may be disqualified.
* You may only apply/test once for this posting.
* Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Field Auditor 1 for one or more years full-time?
* Yes
* No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess one or more years of full-time accounting or auditing work experience?
* Yes
* No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
How much graduate coursework have you completed in accounting, business administration, or related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting www.naces.org and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit Info/Pages/default.aspx#q3 and click on Other Information.You must attach your documentation prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a document to the application after it has been submitted.
* 30 or more credits
* 15 but less than 30 credits
* Less than 15 credits
* None
06
Are you currently licensed as a Certified Public Accountant (CPA)?
* Yes
* No
07
If you answered Yes to the above question, please provide your CPA license number.
08
CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which Level of Performance most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The Level of Performance you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the Yes button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to our FAQ page.
* Yes
09
WORK BEHAVIOR 1 - CONTRACT COMPLIANCE
Analyzes provider contracts and related documents for various program areas to determine compliance with contract requirements and applicable regulations. Provides recommendations for resolution of non-compliant issues.
Levels of Performance
Select the Level of Performance that best describes your claim.
* A. I have experience reviewing contracts and related documents for various program areas to determine compliance with contract requirements and applicable regulations. I also provided recommendations for resolutions of non-compliant issues.
* B. I have experience reviewing contracts and related documents for various program areas to determine compliance with contract requirements and applicable regulations. I DID NOT provide recommendations for resolutions of non-compliant issues.
* C. I have successfully completed college-level coursework related to contract management fundamentals, financial aspects of contract management, data management, or risk management.
* D. I have NO experience or education related to this work behavior.
10
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
* The name of the employer(s) where you gained this experience
* Contracts and documents that you analyzed
* To whom you provided recommendations for resolution of non-compliant issues
* Your level of responsibility
11
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
* College/University
* Course Title
* Credits/Clock Hours
12
WORK BEHAVIOR 2 - CONDUCTS AUDITS
Conducts financial audits to verify and evaluate the validity of documents such as travel records, payroll records, operating expenditures, fixed asset procedures, and cost allocation plans. Identifies areas needing correction and provides information to supervisor.
Levels of Performance
Select the Level of Performance that best describes your claim.
* A. I have experience conducting audits to verify and evaluate the validity of documents such as travel records, payroll records, operating expenditures, fixed asset procedures, and cost allocation plans. I identified areas needing correction.
* B. I have experience verifying that documents such as travel records, payroll records, operating expenditures, fixed asset procedures, and cost allocation plans were completed. I did NOT evaluate the validity of documents or identify areas needing correction.
* C. I have successfully completed college-level coursework related to auditing, accounting, etc.
* D. I have NO experience or education related to this work behavior.
13
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
* The name of the employer(s) where you gained this experience
* The types of audits you conducted and documents you evaluated
* Your level of responsibility
14
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
* College/University
* Course Title
* Credits/Clock Hours
15
WORK BEHAVIOR 3 - CORRECTIVE ACTION PLANS
Reviews providers' corrective action plans for completeness and ensures the plan addresses corrective actions for errors identified in the audit. Recommends approval/disapproval of the plan and follows-up to ensure corrective actions are completed.
Levels of Performance
Select the Level of Performance that best describes your claim.
* A. I have experience reviewing providers' corrective action plans for completeness and ensuring the plan addressed corrective actions for identified errors. I recommended approval/disapproval of the plan and ensured corrective actions were completed.
* B. I have experience reviewing providers' corrective action plans for completeness and ensuring the plan addressed corrective actions for identified errors. I also recommended approval/disapproval of the plan. I did NOT ensure corrective actions were completed.
* C. I have experience ensuring corrective actions for identified errors on providers' corrective action plans were completed. I did NOT review providers' corrective action plans for completeness, ensure the plan addressed corrective actions for identified errors, or recommend approval/disapproval of the plan.
* D. I have NO experience related to this work behavior.
16
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
* The name of the employer(s) where you gained this experience
* Corrective action plans you reviewed
* To whom you recommended approval/disapproval of corrective action plans
* Your level of responsibility
17
WORK BEHAVIOR 4 - TECHNICAL ASSISTANCE
Provides financial technical assistance to agency staff and contracted human services providers by explaining applicable program regulations and processes regarding contract provisions such as funding allocations, allowability of expenditures, proper invoicing procedures, personnel action plans, and approved rates for reimbursements.
Levels of Performance
Select the Level of Performance that best describes your claim.
* A. I have experience providing financial technical assistance to agency staff AND contracted human services providers by explaining applicable program regulations and processes regarding contract provisions.
* B. I have experience providing financial technical assistance to contracted human services providers OR to agency staff by explaining applicable program regulations and processes regarding contract provisions.
* C. I have experience providing technical assistance to others by explaining relevant information.
* D. I have successfully completed college-level coursework related to communications, public speaking, or public relations.
* E. I have NO experience or education related to this work behavior.
18
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
* The name of the employer(s) where you gained this experience
* The type of technical assistance you provided and to whom
* The type of information you explained
* Your level of responsibility
19
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
* College/University
* Course Title
* Credits/Clock Hours
Required Question
Agency Commonwealth of Pennsylvania
Address 613 North Street
Harrisburg, Pennsylvania, 17120
Website