Job Description: Under the general supervision of the Finance Manager, the Financial Assistant (FA) is responsible for verifying and completing various functions of the Finance Office. The FA is also responsible for assisting in maintaining the accountability of company funds. Demonstrates knowledge and skills to communicate and interact with staff appropriately, patients, families, and visitors of all age groups while being sensitive to their cultural and religious beliefs.Responsibilities:
- Assisting Accounts Payable Specialist with entering of vendor invoices and weekly check runs.
- The FA enters daily clinic encounter reports into an excel spreadsheet.
- The FA prepares monthly encounter report by the 10th of the following month.
- The FA assists in preparing for the annual independent audit and provides support during the audit process.
- The FA demonstrates a willingness to work flexible hours, as necessary.
- The FA protects operations by keeping financial information confidential.
- The FA verifies daily activity report deposit amounts with deposit slips.
- The FA maintains historical records by filing documents accurately.
- The FA contributes to team effort by accomplishing related results as needed.
- The FA willingly assists the Finance Manager, Director of HR and Chief Financial Officer in all aspects of the financial management of the organization's records.
- The FA understands and adheres to the area of confidentiality relating to payroll, payables, receivables, and other financial information of the organization.
- Assists HR with locking and committing timecards, preview payroll to balance with the Hours Summary Report, and process payroll bi-weekly once balanced
- Assists HR with garnishments, enters the garnishments into iSolved HCM timely, and prepares bi-weekly and monthly payments, by electronically submitting payments as required, and/or submits invoice to A/P (for checks) due monthly
- Assist HR with general ledger uploads to the accounting software
- Assists HR with federal and state tax reports
- Assists in preparing and provides support during the annual audit processes
- Maintains prompt and regular attendance.
- Performs related work, as assigned.
Job Requirements:
- Must have at least 2-4 years of related or similar work experience
- Basic knowledge of Accounting and demonstrate the ability to assist in proper maintenance of an accounting system
- Excellent computer skills including, but not limited to, Microsoft Word, Microsoft Excel, and Adobe. Experience with SAGE Intacct is a plus.
- Excellent verbal and written communication skills
- Organizational and planning skills to prioritize work, handle multiple tasks simultaneously and take initiative
- Detail-oriented
- Works independently with little direct supervision
- Interacts with difficult individuals while maintaining composure
- Able to work cooperatively as a member of a team
- Able to work under stress in a fast-paced environment
Physical and Other Requirements:
- Must be able to pass a criminal background check, drug screen and physical assessment.
- Must be willing to do local and out-of-state travel.
- Must be able to sit, stand, or walk for long periods of time.
- Must be able to lift a minimum of 10 lbs. routinely.