Finance Associate (SB3/5) EVOLVE4GE Project (Open to Moldova Nationals Only) External Post leve[...]
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Finance Associate (SB3/5) EVOLVE4GE Project (Open to Moldova Nationals Only)UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.BackgroundUN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.The work of UN Women in Moldova is guided by its new Country Strategic Note 2023-2027, aligned with the UN Sustainable Development Cooperation Framework for Moldova 2023-2027 (UNSDCF) and aims to contribute to the gender-responsive implementation of the 2030 Agenda for Sustainable Development.As of November 2023, UN Women launches the implementation of an EU-funded Project Ending Violence, Expanding Livelihood Opportunities for Women and Accelerating Gender Governance in Moldova  with the short title: EVOLVE4GE  .The proposed project interventions will support the Government to address the persistent challenges and gaps identified in areas of critical importance for advancing gender equality by using gender mainstreaming and gender-responsive budgeting as key approaches to development of gender-responsive policies and budgets.Under the overall guidance of the Country Office Programme Finance Analyst and the daily supervision of the Project Manager, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes ensuring timeliness, efficiency, and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures, and approved allocations.Duties and ResponsibilitiesImplement financial strategies, and adapt processes and procedures in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:Perform duties in full compliance with UN Women financial regulations and rules, policies, and standard operating procedures, including internal controls;Keep abreast of and ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS);Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;Monitor financial exceptions reports for unusual activities or transactions, investigate anomalies, and report to the supervisor conclusions and/or present recommendations for actions/decisions;Collect, verify, and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) project work plans, budgets, proposals on implementation arrangements and execution modalities;Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required;Provide advice and recommend solutions to a wide range of financial issues;Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;Implement and monitor cost-saving and reduction strategies;Review with Budget owners and Project Managers, in line with Month-end Closure Checklist, the Project Delivery Status Reports and investigate any overspend;Respond to instructions from the Deputy Director of Financial Management or Finance Section in relation to financial transactions. Undertake timely corrective actions as requested by Finance Section to resolve financial data issues or provide information;Participate as a member of the Country Office team in the internal and external audits;Follow-up on audit recommendations to monitor implementation of corrective actions;Actively promote a client-oriented finance service to Country Office.Prepare and administer the project budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the Regional Office;Track the appropriate and timely use of financial resources;Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations;Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds;Ensure the maintenance of the control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;Maintain internal expenditure control system;Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions, and unapproved vouchers.Provide finance support to the Programme and Operations teams:Review Accounts Receivables for project and follow-up with project manager and finance section at regional office and/or headquarters on contributions, deposits creation in Quantum and their application to Accounts Receivable pending items;Prepare Purchase Orders and non-Purchase Orders vouchers for development project;Prepare Zero Dollar Invoice (ZDI) from proper supporting documents authorized by the budget owners and project manager;Review transactions in Quantum, ensure payroll, travel claims, and other entitlements are processed;Monitor the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with EU Delegation and are input into Quantum at the detailed Activity ID level;Monitor each month over-expenditure of budgets and follow up with Budget Owner;Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;Maintain proper follow up of advances to implementing partners, review their financial reports together with project managers;Monitor and proper follow up of all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Operations Manager, take correction actions as required;Core Values:Respect for Diversity;Integrity;Professionalism.Core Competencies:Awareness and Sensitivity Regarding Gender Issues;Accountability;Creative Problem Solving;Effective Communication;Stakeholder Engagement;Leading by Example.Required Skills and ExperienceEducation and certification:Completion of secondary education is required;Specialized national or international certification in accounting and finance is an asset;Bachelor's degree in Finance or Accounting is an asset.Experience:At least 7 years of progressively responsible experience in finance;Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required;Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.Language Requirements:Fluency in English, Romanian is requiredWorking knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.APPLICATION PROCESS AND SUBMISSION PACKAGEInterested candidates are invited to submit applications with the following documents.Please note that only applicants who are short-listed will be contacted.#J-18808-Ljbffr