Responsibilities
Accounts receivables
- Handle all functions of Accounts Receivables for a portfolio of about 150 wholesale clients, both department stores and independent;
- Weekly upload of invoices into the accounting system via CSV template;
- Email invoices to pre-payment and net term customers;
- Monitor two bank accounts daily for new deposits;
- Apply cash receipts into Sage Accounting;
- Log into department stores portals to check trial balance and obtain check remittances;
- Follow department stores guidelines for invoice submission;
- Record chargebacks and send chargebacks reports to customer service manager to determine which to dispute and accept;
- Collect payment from customers that are pre-payment before releasing their shipment;
- Run weekly aging report and ensure clients are current;
- Chase clients who are not current;
- Issue Credit Memos and Debit Memos to clients due to shipping discrepancies, order entry errors and returns;
- Rebill shipping charges if necessary;
- Work with credit insurance carrier to open new credit lines;
- Check client references;
- Address and resolve billing disputes;
Accounts payable
- Receive all invoices from the Director of Finance who will advise on invoice date, due date, and account number to post the invoice under;
- Add all invoices to sage weekly via bulk upload. Any bills not on autopay or portal payment will also be added to bill.com;
- Run an AP aging report from Sage weekly and share with the Director of Finance to approve payments for that week. Once payments are approved, process payment either in the vendor's portal or bill.com;
- Record all payments in Sage;
- Post payroll for each pay run processed by the Director of Finance (5 times per month);
- Bulk upload all invoices monthly;
- Process and record employee reimbursements;
- Keep & upload vendor bank records, W-9s, and payment terms.
Accounting
- Reconcile the bank monthly, closing out each bank account in Sage;
- Record deferred rent, deferred revenue, and depreciation monthly in sage;
- Record inventory monthly in sage;
- Assist with ad hoc reporting including, but not limited to, budget reports, cash flow projections, and sales allocation reports.
Experience: minimum 5 years
Requirements: Excel, Quickbooks or similar accounting software experience (Sage Accounting preferred), EDI, CRM software, ERP systems, 3PL management, attention to detail, ability to work independently