About Us
We are a growing and dynamic firm located in Fairfax, Virginia, dedicated to making a positive impact on people's lives. Our firm represents clients and companies in courts, offices, and consular posts worldwide. We are looking for a highly motivated Finance Assistant to join our team and contribute to our mission.
Position Overview
The Finance Assistant will be an integral part of our Finance Team, overseeing various financial operations and ensuring the accuracy and timeliness of client bills & collections. This role involves close collaboration with attorneys, senior attorneys, and partners to address contract terms and successfully collect payments from clients. The ideal candidate will also coordinate with the Collections Department on billing and collection questions, assist with payment delays and variances, and support the Finance Director with new tasks and reviewing controls.
Key Responsibilities:
- Oversee the billing process from start to finish, ensuring accuracy and timeliness of client bills.
- Manage the refund and credit process, including obtaining sign-off from attorneys and identifying new case offerings to clients.
- Conduct weekly reconciliations of collections between ERP and payment gateway.
- Identify clients requiring collection letters and manage follow-ups to ensure timely payments.
- Address and manage tags assigned to the Finance team to maintain organization and accountability.
- Regularly review open invoices to ensure accurate debtor balances and follow up on discrepancies.
- Provide support to the team in managing overall collections and enhancing financial processes.
- Develop effective working relationships and communicate with attorneys, staff, and clients.
Required Qualifications:
- 2-5 years of work experience in accounting.
- Associate or bachelor's degree in accounting, finance, or related field.
- Proficiency in MS Excel.
- Strong mathematical and accounting aptitude.
- Excellent customer service skills.
- Professional demeanor.
- Curious learner.
Preferred Qualifications:
- Experience with Salesforce.
- Experience with QuickBooks/Sage.
- Fluency in Spanish (reading, writing, speaking)