Location: Caldwell,OH, USA
What You'll Do:
This position works under immediate supervision and requires some knowledge of accounting systems and procedures
* Performs data entry chartfield coded Request to Purchases into OAKS
* Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
* Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
* Prepares local funds for voucher payments
* Validates all types of vouchers for management approval
* Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
* Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
* Reconciles discrepancies
* Verifies appropriation sources
* Matches invoices to delivery receipts and purchase orders
* Places invoices in recaps, determining total amount of recap and voucher numbers
* Verifies accuracy of money remitted
* Forwards invoices to appropriate divisions prior to processing the voucher for approval
* Obtain all types of receivers through electronic signature approval, email, signed invoices
* Examines and verifies invoice calculations, delivery receipts and other supporting documentation
* Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
* Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
* Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
* Posts receipts and balances accounts on daily/weekly/monthly basis
* Reconciles internal accounts
* Verifies management approval of the voucher through OAKS and/or local funds.
* Performs variety of related clerical tasks (e.g., opens and sorts mail)
* Composes and edits correspondence relative to assigned work
* Maintains files
* Operates equipment to generate typed reports and correspondence
* Answers telephone inquiries
* Greets customers
* Responds to or refers complaints
* Answers general inquiries within established guidelines)
* Completes forms (e.g., purchase orders) and inventory levels and activity reports
* Handles inventory control and asset depreciation.
* Attends meetings and trainings
* Assists other financial associates as directed by supervisor
* Works on special projects and committees
* Performs other duties as assigned.
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
* Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
* Or completion of associate core program in business administration, accounting, finance or related field.
* Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance, Bookkeeping, Attention to Detail, Problem Solving, Customer Focus.