Salary: $19.75 HourlyLocation : UCMO - Warrensburg, MOJob Type: Non-Exempt Staff Full TimeJob Number: 997862Division: Missouri Safety CenterOpening Date: 10/03/2024Description 1. Responsible for the fiscal operation of all MSC divisions to include: financial planning, budgeting, procurement, accounting and reporting. Manages all grant fiscal operations. Provides forecasts and guidance on fiscal decisions. Oversees all appropriate fiscal policies and procedures to ensure compliance. 2. Coordinate, account and authorize expenditures, prepare and reconcile invoices, payment requests, payroll expenditures and travel expenses. Serves as the fiscal operations liaison between the MSC, Academic Affairs, Finance and Administration, Payroll, Office of Sponsored Programs, Office of Technology, and Human Resources. 3. Serves as the liaison between the MSC and all externally funded grant/contract/trust fund authorities and others and reconciles any disputes/discrepancies. 4. Responsible for all fiscal auditing procedures, both internal and external. 5. Directs inquiries to appropriate divisions and personnel of the MSC. 6. Manage all new-hire and re-hire processes and records systems. 7. Provide administrative support to the Senior Director of the MSC. Examples of Duties Responsible for the fiscal operation of all MSC divisions to include: financial planning, budgeting, procurement, accounting and reporting. Manages all grant fiscal operations. Provides forecasts and guidance on fiscal decisions. Oversees all appropriate fiscal policies and procedures to ensure compliance. -30%
- Develop and prepare all MSC annual budgets
- Manage all grant budget operations to include: development of new grant budgets, documenting grant expenses
- Oversee fiscal operations and records system. Prepare financial reports; provide forecasts and guidance on fiscal decisions - utilize Banner, Argos, Chrome River, GM Sand other financial systems to develop reports.
- Ensure compliance of all UCM and MSC budget policies and procedures
- Ensure compliance of all grant authority policies and procedures. Identify procedural problems, analyze causes and recommend improvements
Coordinate, account and authorize expenditures, prepare and reconcile invoices, payment requests, payroll expenditures and travel expenses. Serves as the fiscal operations liaison between theMSC, Academic Affairs, Finance and Administration, Payroll, Office of Sponsored Programs, Office of Technology, and Human Resources.-30%
- Coordinate, account for and approve grant purchases. Process and manage all grant order fulfillment needs.
- Authorize the accuracy of pay calculations and funding availability for payment requests, temporary employees and purchases on all grant awards
- Prepare and process interdepartmental transfers (IDTs) to allocate costs appropriately
- ManageMSCon-line store through Touchnet. Update, accept and process orders.
- Code transactions and reconcile entries
- Receive, review and submit all grant related staff travel-card and purchasing-card expenses and code transactions.
- Prepare deposit slips and reconcile revenue for grant and trust fund voucher reimbursement.
- Submit grant reimbursement request vouchers to grant/trust fund authorities and close grant accounts when completed
- Review, revise (if required) and maintain a system of documenting all fiscal transactions and activities necessary for reimbursement vouchering
Serves as the liaison between the MSC and all externally funded grant/contract/trust fund authorities and others and reconciles any disputes/discrepancies.-15%
- Monitor grant/trust fund budgets and alert the Program Managers of problems
- Serve as point of contact for all grant fiscal/budget related questions
- Responsible for investigating and reconciling all disputes/discrepancies on all budget related issues and reconcile
- Communicate with external grant authorities on budget issues
- Communicate with Program Managers on external budget concerns
Responsible for all fiscal auditing procedures, both internal (UCM) and external (grant authorities). -10%
- Responsible for fiscal compliance with all Center, University, state/federal and grant authorities.
- Provide documentation as requested to internal and external authorities for audit procedures.
- Maintain Center files, historical records, and staff/consultant contact information.
Directs inquiries to appropriate divisions and personnel of the MSC.-5%
- Answers main phone line and directs calls
- Backup for email correspondence in absence of OPI at HSIP
Manage all new-hire and re-hire processes and records systems including: -5%
- Contact with all new hires to complete paperwork in appropriate time frame;
- Communicate with Human Resources regarding new hires throughout the year;
- Complete all job code updates for current employees;
- Complete annual Temporary Staff Employment records for all divisions of the Missouri Safety Center including grant and academic programs;
- Train student workers as assigned
Provide administrative support to the Senior Director of the MSC: -5%
- Take minutes at Center meetings; transcribe, and distribute minutes as required
- Monitor and assist with special projects and report non-routine activities to the Director.
- Compile data and prepare monthly reports of staff activities for the Director.
- Attend workshops/training to maintain and continuously improve job-related skills to support MSC activities
- Identify process and/or procedure problems and recommend efficient solutions.
- Maintain office equipment and furniture inventory.
Typical Qualifications Education:
- Education/Experience substitution (specify), Bachelor's degree (Specify field(s) of study below)
- Management, Finance, Accounting, Budgeting, Business, or related field required. A Bachelor'sdegree is preferred.
- Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years' experience; BA/BS = 4 years' experience; MA/MS = 6 years' experience
Experience:
- Two (2) years progressively more responsible accounting experience to include: financial planning, contracts, budgeting, financial systems and management with progressively more responsibility in grant-management and controls.
- One (1) year supervisory experience preferred. Experience in working with multi- disciplinary groups.
Special Instructions:Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.Completed UCM online application for employment required. Incomplete applications will not be considered.A review will begin immediately and continue until filled unless indicated otherwise.NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle. Highlights from UCM's total rewards package for full-time employees include:
- 28.75% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
- Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
- Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
- Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
- Available Health and Dependent Flexible Spending Accounts;
- University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
- Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
- The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
- The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
- An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
- UCM offers an Employee Discount Program through Working Advantage.
To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our !01 This position requires two years of progressive accounting experience. Please explain your experience. Required Question