Financial Secretary/Maintenance
: Job Details :

Financial Secretary/Maintenance

JOB STATUS: OPEN POSTING DATE: 11/20/2024 CLOSING DATE: 12/10/2024 04:00 PM POSTING NUMBER: 047678 LOCATION: Maintenance Department - 930 POSITION TITLE: Financial Secretary/Maintenance

JOB DESCRIPTION:

Performs secretarial functions to support the efficient operation of purchasing and budget functions of the Maintenance Department.

DUTIES and RESPONSIBILITIES:

* Prepare correspondence, memorandums, forms, requisitions, and reports for Maintenance office.

* Process field purchase orders in a timely manner.

* Follow Board policy on all matters.

* Maintain bid specifications and purchasing files.

* Answer incoming calls, take messages, and route them to appropriate staff.

* Answer incoming calls and handle questions and requests that fall within level of responsibility.

* Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records.

* Assist with preparation of purchase orders and payment authorizations.

* Assist Maintenance staff with issuing internal purchase orders.

* Assist all District staff with creating work orders.

* Assign work orders to appropriate staff.

* Follow established safety procedures and techniques to perform job duties.

* Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.

* Maintain confidentiality.

* Regular attendance.

* Other duties assigned.

EXPERIENCE:

* Three to five years of secretarial experience

QUALIFICATIONS:

Education/Certification:

* High School Diploma or GED

Special Knowledge/Skills:

* Proficient typing, keyboarding, and filing

* Ability to use personal computer and software to develop spreadsheets, databases, and word processing

* Knowledge of basic accounting principles

CONTACT INFORMATION:

Mental Demands/Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Other: Prolonged talking or listening. Specific vision abilities include close vision, depth perception, and the ability to adjust focus.

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; work with frequent interruptions; maintain emotional control under stress

APPLY TO:

To apply for this position, click login above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please.

SALARY:

PAY GRADE: AS - 4 - Minimum hourly rate - $16.50

DAYS: 261