The Financial Support Coordinator is responsible for providing administrative and operational support to the Professional Learning Services department, ensuring smooth and efficient financial processes within the department and larger organization. Responsibilities involve coordinating a wide range of financial tasks, including assisting with budgets, contracts, and payment processing. This position also plays a crucial role in ensuring compliance with the department's internal procedures and organization of the department's financial documentation.ESSENTIAL DUTIES & RESPONSIBILITIES
- Prepares accurate and timely processing of contracts, fees, purchase orders, invoices and maintains all related records.
- Serves as the department liaison between Professional Learning Services and Financial Services.
- Provides support to Credential and non-credential program coaches, instructors, and presenters.
- Prepares and distributes materials to Credential and non-credential program participants.
- Supports the development, implementation and analysis of evaluations for assigned programs.
- Supports the creation of year-end reports for assigned programs.
- Assists in the preparation of correspondence and memoranda, independently, or from oral instructions.
- Performs other duties as assigned.
WORKING CONDITIONSSitting/standing while working at a computer workstation for extended periodsMINIMUM QUALIFICATIONSRequired Skills and Knowledge:
- Excellent organizational and management practices and procedures.
- Effective time and project management techniques.
- English usage, spelling, grammar and punctuation.
- Advanced proficiency in Microsoft Office Suite (Word, Excel) and Google (Docs, Sheets).
- Understanding of and an ability to apply record keeping principles and procedures.
- Research skills sufficient to collect, organize, and report data in both narrative and statistical formats.
Ability to:
- Establish and maintain effective working relationships and work as a team with staff, association members, and the general public.
- Communicate effectively, both orally and in writing.
- Maintain confidentiality of sensitive information.
- Learn and apply new software (ex., Google Drive, association management system tools).
- Provide excellent customer service.
- Multi-task and work within time-sensitive deadlines.
- Work independently and set priorities.
EXPERIENCE, TRAINING AND EDUCATION:Any combination of experience and training that would likely provide the required knowledge and abilities. A typical way to obtain the required knowledge and abilities would be:Experience:Minimum of four years of progressively responsible administrative support work including experience with accounts payable operations.Training/Education:Associate's degree in Business Administration or related field, or equivalent experience; bachelor's degree preferred. Candidates with intermediate to advanced administrative work experience will also be considered in lieu of a college or university-level education.Pay for this position ranges from $25.19 to $28.46 per hour based on a 37.5-hour work week.