Firm AdministratorThe Firm Administrator will be responsible for the day-to-day management of our firm operations. This position ensures efficient and effective office functions, oversees administrative staff, and assists in financial and human resources management. The ideal candidate will be highly organized, proactive, and committed to supporting the firm's growth and client satisfaction.Key Responsibilities: Office Operations Management
- Ensure smooth office operations by managing office supplies, equipment, and facilities.
- Implement office policies and procedures and ensure compliance with company standards.
- Serve as the primary contact for vendors and handle all office-related contracts.
Financial Oversight
- Assist in budgeting and expense tracking, ensuring adherence to the firm's budget.
- Oversee accounts payable, billing, and collections, working closely with the accounting department.
- Prepare financial reports as required by the CEO.
Human Resources Management
- Coordinate recruitment, onboarding, and training of new hires.
- Maintain employee records and manage payroll in collaboration with HR.
- Oversee staff scheduling, performance reviews, and compliance with HR policies.
Client Relationship Support
- Serve as a point of contact for clients regarding administrative matters.
- Ensure timely responses to client inquiries and maintain high levels of client satisfaction.
Technology & Data Management
- Oversee the maintenance of IT systems, coordinating with tech support for any issues.
- Maintain data confidentiality and security in compliance with CPA standards.
Project Management
- Assist with special projects as assigned by the CEO or Leadership Team, including implementing process improvements and software integrations.
- Ensure all administrative projects are completed on time and within budget.
Qualifications
- Education: Bachelor's degree in business administration, accounting, or a related field (preferred).
- Experience: Minimum of 3-5 years of office management, administrative or operations experience, ideally in a professional services or CPA firm.
- Skills:
- Proficiency in office management software (Microsoft Office Suite, QuickBooks, or similar).
- Strong communication, organizational, and leadership skills.
- Familiarity with basic accounting and human resources principles.
- Ability to handle sensitive information with discretion.