Location: Saint Augustine,FL, USA
FISCAL ASSISTANT I - 64085741
Date: Nov 6, 2024
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( .
Requisition No: 840839
Agency: Department of Health
Working Title: FISCAL ASSISTANT I - 64085741
Pay Plan: Career Service
Position Number: 64085741
Salary: $36,000.00 - $38.000.00
Posting Closing Date: 11/11/2024
Total Compensation Estimator Tool (
Open Competitive
Your Specific Responsibilities:
Duties and Responsibilities
The Florida Department of Health in St. Johns County (FDOH-SJC) is part of a statewide public health system.
Our Mission - To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.
O ur Vision - To be the Healthiest State in the Nation
Our Values - Innovation, Collaboration, Accountability, Responsiveness, Excellence
This is an independent position responsible for accounts payable duties and vital statistics.
Performs accounts payable functions for FDOH-SJC to include but not limited to:
+ Manages invoices in My Florida Marketplace (MFMP) as an Exception Handler and an Invoice Manager. This includes resolving errors, Department of Financial Services (DFS) deletions, and DFS returns.
+ Manages/completes encumbered and unencumbered disbursements in appropriate system(s).
+ Completes appropriate processes for documentation scanning.
+ Monitors encumbrance balances and adjusts as necessary.
+ Processes requests for duplicate warrants and warrant cancellations.
+ Manages/completes disbursement adjustments and corrections and necessary journal transfers as needed or requested.
+ Ensures compliance with FDOH prompt payment compliance, accounts payable processing and cash handling policies and procedures including but not limited to DOHP 56-29-18 ( Payment Compliance.pdf) , IOP 56-23-17 ( Payable Voucher Processing and Maintenance.pdf) , DOHP 57-07-17 ( .
Serves as a Deputy Registrar in the Vital Statistics Office providing certifications of birth and death records. Provides support for lunch and leave coverage in the Vital Statistics Office as required. Ensures confidentiality and integrity of the Vital Statistics Office, datasets, and safety paper at all times.
Monitors and processes requests within the Vitalchek system.
Processes and submits vouchers and invoices appropriately. Processes voucher packets required for pre-audit and handles any problems/issues received from DFS.
Provides additional accounting support for the Finance and Accounting department.
Provides backup support for accounts receivable and for the processing of mail received in the Finance and Accounting department.
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
Knowledge, skills, and abilities, including utilization of equipment, required for the position:
+ Knowledge of Microsoft Office products and general accounting principles.
+ Skill in basic mathematics, customer service, utilizing computers, and organization.
+ Ability to learn and utilize computer software systems.
+ Ability to be detail oriented.
+ Ability to communicate effectively.
+ Ability to think critically and problem solve.
+ Ability to handle confidential information in a professional manner and maintain the information as such.
+ Within six months, have a proficiency in FDOH-SJC online accounting systems.
Qualifications:
Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Valid driver's license.
Other job-related requirements for this position: Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Working hours: (A) Daily from8:00to5:00(B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
St. Augustine, Florida 32084
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:
+ State of Florida 401(a) FICA Alternative Plan (mandatory)
+ Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
+ Workers' Compensation (mandatory, if needed)
+ Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
+ Deferred Compensation (voluntary)
+ Employee Assistance Program (voluntary)
+ And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere ( . All documentation is due by the close of the vacancy announcement.
Location:
ST AUGUSTINE, FL, US, 32084
Nearest Major Market:Jacksonville