Location: Howard,PA, USA
THIS POSITION WILL REMAIN POSTED UNTIL FILLED
his is a professional, administrative position reporting directly to the Human Services Fiscal Director. This position also receives direction from the Children and Youth Administrator. This position is responsible for applying advanced accounting principles and procedures to administer the fiscal operations of Luzerne County Children and Youth Services. This position supervises one (1) Fiscal Officer 2, six (6) Fiscal Technicians, two (2) Management Techs, and one (1) Clerk.
Responsibilities include designing, implementing, and maintaining systems to record the fiscal activities of the Child Welfare Program to be able to meet the reporting needs of the state Offices of Children, Youth and Families as well as Luzerne County in accordance with generally accepted accounting principles from the budgeting process through completion of year-end procedures and reporting requirements. This position is also responsible for establishing fiscal policies and implementing methods to ensure compliance to adopted policies. This position is also responsible for overseeing any fiscal staff that may be utilized by the Child Welfare Program. This position also coordinates with other human service agencies involved in establishing budgets as well as funding sources to assure consolidated reporting requirements.
* Responsible for the development of an annual C&Y Needs Based Budget based on federal, state, and local allocations, as well as grants and special projects that C&Y participates in whole or in part. Budget is both on a calendar and fiscal year basis of an approximate $43 million budget for Children and Youth Services.
* Develops and maintains systems to accurately track and monitor the revenues and expenditures associated with funding sources in accordance with generally accepted accounting principles.
* Develops and monitors complex cost allocation plans.
* Responsible for oversight of payroll for the agency.
* Prepares as needed budget modifications on a state and/or local level to account for variances in accordance with established reporting requirements.
* Completes and reviews various fiscal reports as required by different funding agencies, as well as year-end reports required by the state.
* Assist with the preparation of the annual Needs Based Budget as it relates to fiscal and program areas.
* Verifies and monitors changes in operations and contracts to ensure that all fiscal operations are in compliance with state contracts.
* Works in conjunction with the Administrator as well as county Purchasing Department with regards to the bidding and procurement of supplies and services.
* Represents Children and Youth with an independent auditing firm in the completion and reporting of required state and local audits.
* Responsible for implementing sub-recipient contracts, including initiation of the contracting process, supervising the preparation of, and assuring execution of contracts within prescribed time frames to include fee-for-service as well as program-funded providers. Responsible for negotiating per diem or other unit costs for inclusion in the contract. Writes any necessary language into the contracts and reviews for programmatic issues.
* Analyzes spending levels of provider agencies as well as activity levels in comparison to approved state and local budgets and initiates contract amendments as necessary.
* Prepares various financial reports to provide fiscal updates to the Administrator, Executive Commission, local county executive and human service division head.
* Meets with high level County, State and/or Federal government officials with regards to fiscal issues.
* Attends meetings with Regional Office, staff, providers and others as needed. Attends quarterly PCYA meetings with agency Administrators. Attends monthly Advisory Board meeting to present fiscal updates as well as Management/Supervisor meetings to address issues and present information.
* Prepares responses on audit findings and Corrective Action Plans. Implements corrective measures.
* Provides assistance to the Children & Youth Administrator and Deputy Administrator in the development of office, program and system policy. Also prepares correspondence on administrative and financial issues for the Administrator.
* Prepares and maintains budget monitors to control spending and identify additional sources of funding needs, preparing comprehensive quarterly financial reports and preparing final revised fiscal year budget.
* Reviews and ensures invoices are paid in a timely manner, expenses are coded to the proper general ledger accounts, cash receipts are recorded properly, appropriate accruals are recorded and subsidiary ledgers are maintained and balanced regularly as well as ensuring that control procedures are followed consistently.
* Serves as administrative office manager overseeing the purchase of supplies and equipment, reviewing maintenance contracts and insurance policies, developing cost allocation plans and performing time studies. Annual time studies for the agency are reviewed to ensure costs are allocated properly between cost centers, locations and funding sources.
* Oversees time recorded in the Kronos Time Tracking System to ensure accuracy before importing into the county payroll system and reviewing the draft of the payroll hours by employee before final processing. Maintaining payroll records by employee by pay period as a tool for budgetary and reporting purposes. Fiscal department maintains accrual balances of each employee in the time tracking system and provide quarterly reports to each employee. Reviews balances in the Kronos system to identify and resolve accrual discrepancies.
* Maintains the organizational chart and employee rosters for the agency and provides reports to Human Resources as needed.
* Participates in the Provider monitoring process as needed.
* Maintains financial records on a fiscal year basis for state reporting purposes and on a calendar year basis for local county reporting purposes. Monitors and reconciles multiple systems to ensure revenues and expenditures as captured appropriately for differing needs.
* Works with fiscal staff at provider levels to ensure systems are in place to properly bill the Children and Youth agency in accordance with sub-recipient contracts.
* Develops and conducts technical assistance and trainings to provider agencies in order to ensure compliance with Children and Youth policies.
* Reviews provider audits to determine compliance with Children and Youth contract in accordance with applicable federal and state laws and regulations.
* Works with providers to develop corrective action plans with regards to audit deficiencies.
* Monitors cash flow analysis in order to invest monies to maximize returns on investments and/or ensure consistent payment process of provider services.
* Functions as core member of a comprehensive management team.
* Complex understanding of departmental operations to include all aspects of budgeting and a thorough knowledge of technology and how technology supports this agency and its programs.
* Collects information and authorizes Purchase Orders, expense statements, day care requests, etc.
* Attends and participates with other agency staff to discuss outline of audit. Participates in all exit conferences for discussions on results.
* Represents the agency on boards of community service organizations or inter-agency committees. Serves as liaison with other public and private agencies. Interprets agency programs, policies, and practices to other community organizations, agency staff and the general public.
* Develop and/or update a fiscal operations manual for Child Welfare.
* Conducts internal program reviews or audits. Provides training for staff. Periodically reviews performance evaluations of fiscal staff.
* Must have in-depth knowledge of fiscal policies related to Child Welfare, including fiscal regulations and subsequent bulletins. Maintains County Fiscal Manual.
* Works with the Domestic Relations Department to ensure maximization of program revenue.
* Prepares correspondence, reports, and other materials and maintains records as required.
* Performs other related work as required.
* Knowledge of the principles and practices of public fiscal administration.
* Knowledge of generally accepted accounting principles.
* Knowledge of generally accepted auditing standards.
* Ability to apply adopted fiscal procedures to the daily transaction process.
* Ability to organize and complete various fiscal summary reports.
* Ability to apply information technology to financial operations.
* Ability to relate program operations and goals to the budgeting process.
* Knowledge of basic capabilities of electronic and automatic data processing as it relates to fiscal operations.
* Knowledge of child welfare program planning and operations as it relates to fiscal management.
* Knowledge of modern office management methods.
* Ability to identify and analyze trends and provide fiscal and budgetary forecasts.
* Ability to plan, assign, review and supervise the work of a staff of professional, technical and/or clerical employees.
* Ability to provide guidance, training and technical assistance to subordinates and staff of program funded or fee-for-service agencies.
* Ability to evaluate staff and program effectiveness.
* Ability to establish and maintain effective working relationships with county, state, and federal officials, public or private administrators, associates, subordinates, representatives of provider agencies and others.
* Ability to express ideas effectively, both orally and in writing.
One year as a County Fiscal Officer 2; Or
Three years of accounting and/or budgetary experience and a business-related bachelor's degree that includes six college credits in accounting; Or
Five years of accounting and/or budgetary experience and a business-related associates' degree that includes six college credits in accounting; Or
An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.
Position Details:
Non-Union
Exempt
Full-time
For more information please contact:
Heather Mulero
Luzerne County
Human Resources
272-###-####
...@luzernecounty.org
HOW TO APPLY:
All candidates must apply and submit an application via:
If you are contacted for an interview and need accommodations for the interview due to a disability, please advise the interviewer of the accommodations you require well in advance of the scheduled date.
LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.