Position Purpose:
- This position is responsible for administering the financial operations of the agency.
- This position participates in formal and informal training sessions which provide the methods, procedures, rules, and regulations that govern the programs and the internal operations of Aging programs.
Description of Duties:
- Serves as the lead in preparing the annual and revised agency budgets required by the county and the PA Department of Aging.
- Completes maintenance of complex fiscal and accounting structure.
- Reviews and monitors agency fiscal and accounting operations, including areas such as budget and review and monitoring of fiscal and accounting operations.
- Conducts and reviews small scale audits of agency programs, including the Adult Community Centers' financial information.
- Provides training and technical assistance to the agency's program staff regarding interpreting income and expenses of older adults involved in OPTIONS, CSP, and Protective Services.
- Responsible for the development of indirect cost allocation plans and cost settlements.
- Participates in the development of fiscal monitoring of provider contracts.
- Participates in the bidding and procurement of supplies and services for the agency.
- Responsible for the preparation of the agency's payroll for submission to the county payroll department.
- Develops funding proposals for new funding, in conjunction with administration, for the maintenance and expansion of the agency's programs.
- Meets with private audit representatives regarding audits conducted by the county and the PA Department of Aging.
- Conducts the preparation, recording, reviewing, processing, and controlling of fiscal and accounting documents for a variety of federal, state, and county financial reports.
- Drafts revisions to the agency's fiscal policies and procedures.
- Designs and completes cost studies and time studies as requested by administration.
- Maintains supervisory files which include ongoing documentation for the purpose of monitoring progress of assigned staff and provides disciplinary procedures if required.
- Resolves staff complaints, eliminates program barriers, and provides support for the agency's overall objectives.
- Utilizes applicable software and databases to complete reports, required forms, and documentation in accordance with regulation time frames and agency standards.
- Acts as an advocate for older adults, including caregivers and veterans.
- Adheres to the agency's policy of confidentiality.
- Attends all mandated trainings as well as other trainings and staff meetings required by the agency.
- Maintains a positive work atmosphere by communicating in a manner that is courteous and professional with older adults, caregivers, veterans, co-workers, outside agencies, and the public.
- Performs other related duties as required.
Decision Making:
- Work is performed with considerable independence.
- Will exercise initiative in performing assignments.
- Exhibits initiative and independent judgment within a broad framework of existing laws and policies.
- Will seek assistance and advice with difficult cases.
- Will possess reliability and analytical ability.
- Will display exceptional judgment.
- Work is reviewed by the Agency Administrator through an evaluation of documentation, individual and group meetings, and evaluation of reports.
Experience and Requirements:
- Must meet PA residency requirement.
- Employment preference may be given to residents of Northumberland County.
- Must be able to travel throughout Northumberland County and to State-mandated trainings in areas that may or may not be accessible by public transportation.
- Must be willing to travel throughout Northumberland County and as required by the Agency; travel expenses will be reimbursed.
- Must be able to perform essential job functions.
- Minimum Experience and Training -
- Two (2) years as a Fiscal Technician and six (6) college credits in accounting; OR
- One (1) year of accounting and/or budgetary experience and a business-related bachelor's degree that includes six college credits in accounting; OR
- Three (3) years of accounting and/or budgetary experience and a business-related associate's degree that includes six (6) college credits in accounting; OR
- Five (5) years of bookkeeping experience and six (6) college credits in accounting; OR
- An equivalent combination of experience and training that includes or is supplemented by six (6) college credits in accounting.
Essential Functions:
- Knowledge of the principles and practices of public fiscal administration.
- Knowledge of accounting principles and procedures.
- Knowledge of basic capabilities of electronic and automatic data processing as it relates to fiscal operations.
- Knowledge of social welfare program planning and operations as it relates to fiscal management.
- Knowledge of Federal, State, and local laws, rules, and regulations governing Aging services and assistance.
- Knowledge of Federal, State, and local HIPAA regulations and policies pertaining to the protection of personal health information.
- Knowledge of modern office practices, procedures, and equipment.
- Ability to identify and analyze trends and provide fiscal and budgetary forecasts.
- Ability to plan, assign, review, and supervise the work of professional, technical, and/or clerical employees.
- Ability to exercise judgment and discretion in applying and interpreting agency policies and procedures.
- Ability to gather, assemble, correlate, and analyze facts and devise solutions to fiscal problems.
- Ability to comprehend program goals, objectives, and operations, and to relate these to fiscal analysis.
- Ability to develop, implement, and evaluate fiscal policies and procedures.
- Ability to interpret and apply agency policies and procedures.
- Ability to express ideas clearly and concisely, orally and in writing.
- Ability to establish and maintain working relationships with officials and representatives of State, Federal, and community agencies, older adults, caregivers, veterans, and the public.
- Ability to work in a fast-paced working environment and the ability to multi-task.
- Ability to handle stress.
- Ability to maintain records and files.
- Ability to plan and organize work, prepare adequate records and reports, and set priorities.
- Ability to complete basic computer operations using Windows computer systems and Microsoft Office products, including Outlook, Word, and Excel.
- Ability to understand and accept the needs and rights of others and work with older adults, caregivers, and veterans who are physically, mentally, emotionally, and/or economically challenged.
- Ability to be flexible and assist with a variety of agency programs and duties as needed.
- Basic understanding of the databases required by the Department of Aging, Department of Human Services, and other county and state-managed databases as needed.
- Physical presence in the office as required by the Agency Administrator.