Fiscal Technician (Bloomsburg Campus)
: Job Details :

Posting Number S211 Classification Title Fiscal Technician Working Title Fiscal Technician (Bloomsburg Campus) Department Student Billing Home Campus Bloomsburg Bargaining Unit AFSCME - Agreement Work Location Home Campus Position Type Staff Temporary/ Permanent Permanent Full-time/ Part-time Full-Time If Part-time, specify percentage (Examples: 0.75; 0.50; 0.25) Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:

* Medical and prescription drug benefits.

* Generous retirement plans, two options:

* Alternative Retirement Plan (ARP)

* State Employees' Retirement System (SERS)

* Tuition benefits for employees and dependents.

* Paid time off.

* Employer-paid dental and vision benefits.

* Employer-paid life insurance.

* Voluntary insurances and additional retirement programs.

* Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: for additional information regarding benefits.

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

Start Time 0800 End Time 1630 Hours Per Week 37.5 hours per week Days Worked (Check all that apply) Mon, Tues, Wed, Thurs, Fri Salary $44,890.00/annual in accordance with the AFSCME CBA Anticipated Start Date

12/1/2024 or ASAP

Anticipated End Date

N/A

Position Summary Information

Position Purpose

Oversees the recording, reviewing and processing of operations involving student billing and revenue accounts. Functions as cashier and is responsible and accountable for the collection and receipt of payments over the counter and through the mail. Balances and reconciles bank deposits; and maintains control of daily cash handling and accounting entries. In addition, the position provides general accounting and reporting support to the Student Billing Office and Finance & Administration Services.

Description of Duties

Assist customers in person, on the telephone, and via email. This includes processing payments, answering questions, assisting with the payment system and SIS and providing necessary information.

Close office at the end of the business day, creating cashiering entries, and balancing individual cash drawer.

Answer questions from students/parents/supporters and produce requested tax information related to the 1098-T's. Notify supervisor of discrepancies that need to be investigated.

Daily reconciliation of individual student accounting system transactions.

Reviews checks from agencies and organizations for various awards and scholarships. Audit student's account to verify charges that no changes have been made to the student's account or financial aid status. Monies are then applied to the unpaid balance of the student's account according to the terms of the scholarship or award. When there are no restrictions on the funds, the money is put towards any unpaid balance or refunded to the student.

Preparation of bank deposit and related documents. Evaluate accounting transactions processed daily and work with supervisor to make any necessary adjusting entries to subsidiary ledgers.

Prepare periodic miscellaneous student billing requests by coordinating with various offices to determine timing, accuracy and availability of information, i.e. final bill the student after withdrawal.

Reviews, posts, and processes a variety of disbursements received in the Agency Fund account, recording the check in the appropriate ledger, mail to appropriate department or apply to student account if necessary.

Review and analyze student account balance each semester to determine status and whether hold/late fees should be applied. Confirm with Student Billing Office staff accounts that should not be assessed a hold/late fee due to payment arrangements. Work with IT if necessary to update hold release strategies in SIS.

Apply and audit all fee waiver requests to determine eligibility. Calculate the appropriate amount of the various waivers. Processes and posts approved waivers to the student account. Maintain ledger by semester for reporting purposes to Institutional Research. Calculates and makes routine adjustments to student account when credits loads are modified. Analyze all waiver requests to determine completeness, accuracy of information and compliance with rules and regulations. Determine the appropriate CBA and the amount of the approved waivers. Processes and posts approved waivers to the student account. Maintain ledger by semester for reporting purposes to Institutional Research. Audit the process at mid-term and end-of-term to determine variances and reclassification if necessary.

Analyze BL graduate assistant and residence life (GA) tuition/fee waiver requests to determine completeness, accuracy of information and compliance with rules and regulations. Determine the appropriate amount of the approved waivers. Processes and posts approved waivers to the student account. Maintain ledger by semester for reporting purposes to Institutional Research. Audit the process at mid-term and end-of-term to determine variances. Record entry in accounting system to reclassify the waivers to the appropriate departments, if necessary.

Reconcile and investigate variance for the following bank accounts: Agency fund, Federal Funds Account, PA State Grant Account, Holding Account, and EFT Account on a monthly basis. Once reconciled, the bank reconciliation is then reconciled to general ledger balance in SAP. Responsible for posting necessary journal entries to bring account balances to actual.

Verify Distance Education for Maryland students.

Review, posts, and processes a variety of disbursements received in the Federal Funds account, recording the check in the appropriate ledger, mail to appropriate department, apply to the student account and record the necessary general ledger entries in accounting software.

ROTC Programs- Bucknell and Wilkes. Calculate and invoice via Army Ignited website for students enrolled in ROTC program and apply payments when received. ROTC waiver application/calculation for students enrolled in >18 credits.

Review and process requests for G5 drawdowns from Student Billing Office personnel. These requests include but are not limited to Upward Bound, Student Support Service, Direct Loans, Pell, SEOG, Pell Administrative Cost Allowance and misc. grants through Grant Accountant. Includes calculation of drawdown, posting to SAP and recording the revenue in the appropriate fund center.

Maintenance of the Federal Funds, EFT, Holding Account and Agency Fund checkbooks as they relate to disbursements and deposits for financial aid transactions and misc. receipts. Process checks and deposits based upon documentation received from Student Billing Office personnel. Maintain spreadsheet of transactions to each account. Prepare and submit the monthly bank reconciliation and record any necessary general ledger entries in accounting software.

Responsible for preparation of schedules and auditor requests for financial aid audit, Department of Defense audit and financial reporting audit.

Military - Army National Guard Continuing Education Systems. Analyze and collect student supplied forms, verify for accuracy, calculate individual account totals, enter data on the appropriate website. Follow up for payment receipt.

CH33 - post 911 benefits. Verify account information for accuracy, and notify financial aid to release the funds to the student account when they are received.

Responsible for processing requests by students, parents, Financial Aid and lenders. This consists of returning checks to the lender/agency, requesting to void a check and reissuing when necessary, and applying funds to the student accounts as well as processing loan refusal forms. Some of these processes are automated through electronic fund transfers and some are manual. Title IV guidelines must be strictly followed and funds must be returned to lender when necessary. This includes but is not limited to returning funds to the appropriate agency, verifying the information on the student account and posting the transactions to SAP if applicable.

Research and investigate checks issued from the various Journey Bank accounts, notify recipient of status and reissue if necessary.

Analyze ACH failures/NSF checks/Direct Deposit failures for student refunds or payments to a student account and update necessary account and spreadsheet information. Process payments to the student accounts.

Analyze and post University Store/Inclusive Access charges from the ancillary system to the student account before financial aid is disbursed each semester and weekly thereafter using external file load. Calculate and verify the balancing report to email CGA and post journal entry in SAP to record transfer to CGA.

Red Flag Monitoring in Touchnet for suspicious activity. Review red flag report in Touchnet that indicates suspicious activity, investigate the impact and validity of the transaction, notify student/parent/supporter of necessary action to correct. Maintain log of all information and notify IT when necessary.

Monitor Student Billing Office email and voicemail responding to general emails and forwarding emails specific to other offices and employees' job responsibilities.

Oversee/manage student workers at BL campus, approve timesheets and assign responsibilities.

Other duties as assigned by management.

The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.

Decision Making

In response to customer inquiries, the incumbent researches the status of the account and prepares a formal response, as many loan problems can be solved at this level. However, more complex issues are referred to a supervisor.

Fiscal Responsibility

N/A

Supervisory Responsibility

Student workers

Minimum Requirements Profile

One year as a Fiscal Assistant;

or

Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school;

or

One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration;

or

Any equivalent combination of experience and training.

Preferred Qualifications

* Bachelor's degree in accounting or business-related field is preferred.

* Prior experience working in higher education is preferred.

* Two years of recent professional experience performing detailed accounting work with an emphasis in general ledger and reporting.

Applicant Rating Criteria Knowledge, Skills & Abilities

Working knowledge of Microsoft Office software including Word, Excel, and Outlook.

Considerable knowledge of bookkeeping principles and practices.

Knowledge of modern office practices and equipment.

Ability to perform detailed work with written and numeric data and to make arithmetic calculations rapidly and accurately.

Ability to prepare routine and procedural financial reports.

Ability to apply established methods to financial transactions.

Ability to establish and maintain effective working relationships with students and staff.

Ability to plan, assign, review and supervise the work of a small group of employees engaged in bookkeeping or clerical accounting operations.

Essential Functions

1. Sitting - 80%; walking - 10%; standing - 10%

2. Working indoors - 95% and Outdoors (for errands) - 5%

3. Frequent lifting of objects weighing less than 5 pounds

4. Occasional lifting of objects weighing 25 pounds.

5. Reaching for objects at, above and below shoulder

6. Occasionally twisting at waist, and stretching to reach objects

7. Basic math skills and reading skills including understanding written documents

8. Writing skills in preparing and organizing documents

9. Sensory skills, i.e. visual, hearing, and speaking

10. Keyboard skills

Posting Detail Information

Open Date mm-dd-yyyy 10/09/2024 Close Date mm-dd-yyyy Open Until Filled Yes Special Instructions to Applicants

For full consideration, applications must be received by November 3, 2024 (extended).

This position has a home campus of Bloomsburg.

Finalists for this position must communicate well and successfully complete an interview process. Completing this search is contingent upon available funding.

Background Clearances

Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.

Diversity Statement

At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:

* Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.

* Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.

* Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

Title IX/Clery

The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-###-####, ...@commonwealthu.edu or ...@commonwealthu.edu), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East - Suite 505, Philadelphia, PA 19107; Phone: (215) ###-####; Fax: (215) ###-####.

About Commonwealth University of PA

The Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

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