Salary : $88,982.40 - $128,835.20 AnnuallyLocation : Concord, NHJob Type: Full-TimeJob Number: 2025-44Department: General ServicesDivision: Vehicle MaintenanceOpening Date: 10/25/2024DescriptionActively Hiring a Fleet Manager for the City of Concord!Take that step forward with your career and you will receive competitive wages and comprehensive benefits; all packaged in a great location! You and your family would have the benefit of:
- Medical, Dental and Vision benefits with low deductible options, low premiums
- HSA plan with Employer Contribution
- Generous annual and sick leave with 13 paid Holidays
- A Retirement Plan
- Opt out Medical dollars if you don't join our plan
- Wellness Program: Wellness program with incentives for participation, reimbursement program for fitness related activities and classes.
- And much more.
We are proud to be a NH Veteran-Friendly Business. Pay: $88,983 - $128,835 AnnuallyDEPARTMENT: General Services Department - Vehicle Maintenance DivisionTYPICAL WORK SHIFT/SCHEDULE: Days, Monday - Friday, APPLICATION INSTRUCTIONS:Open until filled. Will review applications daily! A City Application is required. Applications may be completed online at www.concordnh.gov. For more information on applying, please call the Human Resources Department at (603) ###-#### (voice) or TTY at 800-###-#### or 7-1-1.Job Summary:Responsible for supervisory and administrative work, directing the operation of the Equipment Services Division in repairing, maintaining, and operating motor vehicles, and heavy equipment. The employee exercises considerable independent judgment and initiative in devising work methods necessary to maintain a large fleet of vehicles and heavy construction equipment in support of City fleet operations, including police, fire, highway and utilities, public properties, engineering, water, sewer and parks and recreation vehicle fleet. The employee is responsible for maintaining a preventative maintenance program; operating an automotive parts room; managing all petroleum products for City vehicles and equipment; preparing specifications for the purchase of new vehicles and equipment to safeguard the integrity of the fleet; ensuring critical data is entered into the City's vehicle data program; and coordinating with the Purchasing Manager by providing written specifications for all vehicle procurements. Examples of Duties Plans, manages, and supervises the development and implementation of goals, objectives, policies, and priorities for the division; participates in the development of short and long-range plans, policies and procedures for the department.Supervises and directs repair, service, and maintenance of all city vehicles and equipment including police vehicles, fire apparatus, emergency vehicles, passenger vehicles, large and light trucks, heavy construction equipment, tractors, and trailers.Supervises and directs collision repair, service, of all city vehicles and equipment including police vehicles, fire apparatus, emergency vehicles, passenger vehicles, large and light trucks, heavy construction equipment, tractors, and trailers. Interacts with the cities insurance carrier to manage damage repairs and total loss claims in the cities best interest. Maintains files on all claims and interacts with the Finance Department to collect all funds due the city. Develops and recommends operating and capital budgets for the division; monitors, administers, and approves budgetary monies and capital expenditures; manages the purchasing and inventory control of parts, equipment, and supplies.Performs financial analyses to determine the most cost-effective method of providing transportation to support city-wide departments' mission, comparing commercial versus in-house maintenance programs, and determining optimum vehicle replacement cycles. Develops and administers with other city Departments the Vehicle/Equipment Replacement Program, maintains a computer based operating cost system, performs replacement analyses, develops technical specifications, coordinates procurement and delivery of equipment, coordinates vehicle and equipment insurance coverage, directs fit-up of vehicle and equipment with internal staff and external vendors, coordinates equipment specific trainingPlans, manages, and organizes work activities, projects, and programs for the division; carries out supervisory responsibilities in accordance with city policies, procedures, and applicable laws, including directing the hiring process, training personnel in methods and procedures, appraising employee performance, rewarding and disciplining employees, addressing complaints, resolving problems, researching and planning safety and work training, and planning, assigning, and directing work.Confers with upper management to keep them informed of key issues and progress toward objectives and to gain their support and approval; makes recommendations to assist management in making needed improvements.Provides subject matter expertise to the city's fuel purchasing team and manages the city's centralized motor fuel depot, maintains computer based records on individual vehicle fuel consumption, assures compliance with federal, state and local regulations, maintains motor fuel inventory, monitors timely motor fuel delivery. The Fleet Manager also acts as the class A Underground Storage Tank (UST) Operator for the City's centralized fuel station.Administers and directs the city's drug and alcohol testing program, and the FMCSA Clearing House Program in accord with Federal regulations as the Designated Employer Representative for all personnel who are required to hold a Commercial Driver's License; administers all vehicular regulatory compliance.Represents the city at various functions such as making speeches at civic and business associations and meeting with developers, officials, citizens, representatives of the press, and influential persons within the community to establish goodwill and resolve/respond to issues.Responds to inquiries and complaints from city officials and the general public.Maintains professional development for the division, through training programs, certification updates, and other management training, develops and provides CDL Driver Drug and Alcohol Use/Abuse Training for employees required to hold a Commercial Driver's License.Performs other related duties as assigned. Typical QualificationsEducation and Experience:Bachelor's degree from a four-year college or university in Business Administration, Public Administration, Automotive Engineering, or another related field with,Ten years of progressively responsible experience in the management of a vehicle fleet of a nature similar to a municipal fleet; and,At least six years of which must have been in supervisory capacity; or,Any combination of education, training and experience which provides the required knowledge, skills and abilities required for the job.Licenses and Certifications:Valid New Hampshire Class (A) or (B) Commercial Driver's License with air brake endorsement. Class A Underground Storage Tank (UST) Operator. New Hampshire Motor Vehicle Inspection License.Certified Public Fleet Professional (CPFP); or Certified Automotive Fleet Manager (CAFM); orASE Certified Master Truck Technician (CMTT) desirable.Supplemental Information MATERIAL AND EQUIPMENT USED: Computer Communications Device CalculatorKNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: Modern management practices and methods as applied to municipal fleet management administration. Principles of business and vehicle fleet management, municipal vehicle and equipment maintenance and repair including emergency vehicles, snow removal equipment, heavy and light trucks, specialized equipment, tractors, and heavy construction equipment Budgetary procedures, cost accounting methods and practices as needed to prepare annual budgets and to monitor expenditures and maintain costs. Inventory control and maintenance procedures and the laws, rules, regulations, codes and statutes governing the purchase of materials, supplies, parts, equipment, and services. City, state, and federal laws applicable to municipal fleet management, with emphasis on areas of safety and environmental concerns. Accepted personnel practices, procedures, and policies such as supervision, training, and performance evaluation. Skill in: Implementing effective leadership across a diverse organization which leads to the accomplishment of department goals. Mathematics and analytical practices. Using a personal computer including relatively complex financial budgetary, vehicle maintenance, and inventory programs Use of MS Office suite Automotive and equipment repair and maintenance Effective communication, both oral and written Organizing work, setting priorities, meeting critical deadlines with minimum direction and supervision Mental and Physical Abilities to: Plan, organize, and control work Act decisively, not impulsively, making decisions that measurably improve operations. Able to reach decisions that are timely, fair, ethical and trusted Prepare and interpret specifications for the purchase of a wide variety of vehicles, parts, supplies, auto repair equipment and other needs. Read and interpret documents of moderate complexity and prepare clear and concise reports, memorandums, and correspondent Communicate effectively with superiors and other department heads in advising them of how to operate the departmental fleets for minimum operation and maintenance costs using tact, diplomacy and firm persuasion as needed. Make decisions to include identifying and understanding issues and problems, comparing data from different sources, choosing a course of action, taking actions that are consistent with available facts, taking calculated risks, taking responsibility for decisions, and includes others in making decisions. Resolve problems using a balance of technical competence, creativity, and hardheaded pragmatism to include defining the problem, collecting data, distinguishing between relevant and irrelevant data, making inferences, and using logic and intuition to arrive at decisions or solutions. Establish and maintain effective working relationships with others including city officials, employees, contractors, consultants, and the general public. Independently assimilate facts and draw sound conclusions. Make public presentations and speak effectively before groups. Read and comprehend construction plans, technical codes, and specifications in the field of highway and utilities construction. Perform duties while typically sitting at a desk or table or while intermittently sitting, standing, or stooping. Occasionally lift light or heavy objects. Distinguish between shades of color. Working Conditions: Work is performed primarily in an office but also includes parts room, fuel station, body or welding shop, the main shop floor or in the vehicle storage area. The employee is exposed to noise, dust, dirt, grease, machinery with moving parts, irritating chemicals, and cold or inclement weather. Work may require the use of personal protective equipment, such as masks, goggles, or gloves.This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.City of ConcordHuman Resources DepartmentBenefits SummaryBENEFLEX PROGRAM SUMMARY (Effective July 1, 2024)Employee compensation consists of two parts - direct wages and benefits. The City of Concord provides a flexible benefit plan or cafeteria benefit plan known as BENEFLEX . This plan offers a range of benefit choices in the areas of: Health Plans, a Dental Plan, Life Insurance, a Medical Flexible Spending Account, a Dependent Care Reimbursement Account as well as Accident/Sickness (Disability) Plans. The City provides each full-time employee with benefit dollars, subject to annual City Council appropriation, for use in purchasing both medical and dental benefits, based on Federal eligibility guidelines. The exception to the Federal eligibility guideline falls under Healthcare Reform's Affordable Care Act with regard to adult dependent children between the ages of 19-26. The Affordable Care Act requires employers offering dependent coverage to cover adult children between the ages of 19-26, regardless of student status. Selection of additional benefits, such as a medical plan with a more expensive premium, flexible spending accounts or increased life insurance, may be paid for through payroll deduction on a pre-tax basis. If there is money left over from an employee's benefit dollars after benefit selection, it is treated as taxable income. Benefits take effect on the first of the month following hire date. An orientation/enrollment session with a full explanation of the Beneflex plan and its options is held once each month for new employees or as needed when new employees arrive.Because of the tax implications, this type of a benefit program is governed by Section 125 of the Internal Revenue Service Code. The Beneflex Plan Year is July 1 through June 30. After initial new employee enrollment, changes in benefit selections are only allowed during the group re-opening period just prior to each plan year, within 30 days of a birth, adoption, death, marriage, divorce, a change in the employment status of the employee or employee's spouse or within 60 days of a loss of Medicaid coverage or loss of coverage under the Children's Health Insurance Program (CHIP).Wellness ProgramThe City of Concord continuously strives to offer comprehensive, responsive, and flexible health benefit plans and programs. All full-time employees and City-insured spouses are eligible to participate in the City's Wellness Program. In partnership with its insurers, the City of Concord is pleased to offer employees a unique opportunity to improve their overall health and create a healthier lifestyle utilizing an online platform. The City provides dollars ( wellpoints ), which can be used to offset the employee share of health insurance premiums. Wellpoints are earned for your participation in:
- Benefit education sessions
- Health Questionnaires (every other year)
- Various health or fitness challenges
- Various health or wellness related educational programs
- Physical exercise activities
- On or off-site health screenings
Wellpoints earned the previous Wellness year (June through May) will be awarded at the end of May. If an employee does not need the additional wellpoints to purchase medical insurance, they may be used for other aspects of the Beneflex program or just received as cashback in their paychecks.Research has clearly shown that promoting health and fitness at the workplace and at home helps employees reduce the rate of premium increases and related health insurance costs, improve overall participant health, reduce stress levels, and become wiser health care consumers. The potential value of wellness programs to employers is just as impressive, with results such as reduced absenteeism, lower healthcare costs, improved employee morale, reduced employee turnover, better customer service, and enhanced employee recruitment. It is a win-win situation for everyone and it is fun!Current Options Available Under Beneflex Program Include:Health Care PlansThree plans are available through Harvard Pilgrim:
- Harvard Pilgrim HealthCare HMO 500 ($25 copay)
- Harvard Pilgrim HealthCare Elevate Health (T1-$25 copay/T2-Deductible then 20% coinsurance)
- Harvard Pilgrim HealthCare HMO High-Deductible HSA ($2000/$4000 Deductible)
Dental Insurance PlanOne plan is available through Delta Dental:Provides full coverage on certain diagnostic and preventive services, and limited coverage on certain restorative, prosthodontic (bridges, crowns, etc.), surgical, endodontic, periodontic, orthodontic coverage, and emergency services.Vision Insurance PlanOne plan is available through Delta Vision:Provides coverage on a wide range of services (routine eye exams, glasses, contact fittings, evaluations and lenses) and offers additional savings on non-prescription sunglasses and laser vision correction. This plan is voluntary and is available through a post-tax payroll deduction.Life Insurance PlansCore coverage offered through UNUM with a benefit equal to one year's base salary (up to a $150,000 max) is funded by the City. Employees may upgrade in $1,000 increments with a minimum of $10,000 up to a maximum of $500,000 by funding the premium difference themselves. Additionally, employees are able to purchase spousal life insurance in $5,000 increments up to a maximum equal to the employee coverage, not to exceed $500,000 and/or child life insurance coverage in $2,000 increments up to $10,000.Income Protection PlansThe Income Protection Plan is provided at no cost and includes a sick leave program, Short-Term Disability Insurance, and Long-Term Disability Insurance. The Short and Long-Term Disability Insurance is offered through UNUM and provides employees with a portion of their income when out of work for a non-work related injury or an illness beyond an initial elimination period. NH Paid Family & Medical Leave (NH PFML)Provides a 60% wage replacement (up to the social security wage cap) for up to six weeks per year (after an initial 7-day elimination period) for absences from work for covered common life events such as:
- An employee's own serious health condition when disability coverage does not apply
- An employee to bond with a child during the first year of birth, including placement for adoption or fostering
- An employee to care for a family m ember with a serious health condition
- Any qualifying urgent demand or need arising out of the fact that the employee's spouse, child or parent is a covered military member on covered active duty
- An employee to care for a covered service member with a serious injury or illness if the employee is the service member's spouse, child, parent or next of kin
NH PFML will run concurrently with the federal Family and Medical Leave Act (FMLA) when the employee qualifies for both programs. If the employee is eligible for workers compensation, they will not qualify for PFML benefits for this same event. If the employee qualifies for Short-Term Disability, they will not qualify for PFML benefits for the same days absent. This leave can be used intermittently.Flexible Spending Account (FSA)*A FSA can be set up for Health or Dental Care expenses, allowing an employee to set aside a predetermined amount of money on a pre-tax basis and be reimbursed for eligible expenses under the IRS code. Permanent part-time employees may also participate in this benefit at their own expense.*cannot be used if enrolled with the Harvard Pilgrim HMO High-Deductible HSA. Must be enrolled in one of the other available options through the city.Dependent Care Reimbursement AccountA Dependent Care Reimbursement account can be set up for dependent care expenses, allowing an employee to set aside a predetermined amount of money on a pre-tax basis and be reimbursed for eligible expenses under the IRS code. Permanent part-time employees may also participate in this benefit at their own expense.Limited Purpose Flexible Spending Account (LPFSA)A limited purpose FSA can be set up for Dental and Vision Care expenses only, allowing an employee to set aside a predetermined amount of money on a pre-tax basis and be reimbursed for eligible expenses under the IRS code. This is only available to those employees enrolled in a qualifying High-Deductible Health Plan with a Health Savings Account (HSA). Health Savings Account (HSA)**A savings account, used in conjunction with a High-Deductible Health Plan (HDHP), allowing an employee to set aside a predetermined amount of money on a pre-tax basis to cover out-of-pocket qualified medical expenses. An employer may also contribute to this account. **must be enrolled in a High-Deductible Health Plan through the city.OTHER BENEFITSAnnual (Vacation) LeaveGenerally speaking, most employees accrue annual leave at the rate of approximately one work day per month during their first 5 years of employment, with accruals increasing at certain anniversary dates thereafter. There is no waiting period to begin earning annual leave. Annual leave accruals are earned on the 1st of the month for the prior month, provided there have not been more than 5 days of non-pay in that prior month. For any month where more than 5 days of non-pay occur, there will be no accrual earned for that month. The Personnel Rules & Regulations, departmental approval procedures, and/or any applicable collective bargaining agreement should be referred to for details.Paid HolidaysSubject to the terms of applicable collective bargaining agreements and/or the Personnel Rules and Regulations, employees generally observe 12.5 paid holidays each year. The holiday schedule is posted on the city's internal website under Benefits.Retirement - Pension System (mandatory participation)Upon employment, all full-time employees (35 hours or more) are enrolled in the New Hampshire Retirement System with a mandatory pre-tax payroll deduction each week of 7% of their gross income (11.55% for Group II Police employees and 11.8% for Group II Fire employees). The City also makes contributions to the New Hampshire Retirement System on behalf of full-time employees. The rate of contribution varies by Group I and II membership, as follows:GroupRate as of 7/1/24 Employees (Group I)13.53%Police Officers (Group II)31.28%Firefighters (Group II)30.35%Retirement - Investment Opportunities (voluntary participation)Three additional options for retirement savings are 457 deferred compensation plans managed by MissionSquare Retirement (formerly ICMA-RC - International City Management Association Retirement Corporation), PFPOPE and Empower and are available through payroll deduction. A traditional Roth IRA managed by the MissionSquare or a Roth 457 managed by Empower and PFPope are also available through payroll deduction.Accident/Critical Illness PlansTwo plans are available through Allstate offering cash benefits payable upon the event of an accident or diagnosis of a critical illness or condition. This benefit is voluntary and available through a pre-tax payroll deduction. Legal and ID Theft PlanTwo plans are available through Legalshield providing the option of either Legal services or ID Theft Protection plans. This benefit is voluntary and is available as a post-tax payroll deduction.Merit Pay Plan Employees are eligible for a merit pay increase, typically one step on the applicable wage schedule, upon satisfactory completion of their probationary period and annually thereafter (again subject to satisfactory performance).Employee PerksFamily Pool Pass for City Employees, Non-Concord ResidentsGo to the Parks and Recreation office at 14 Canterbury Rd, show your work badge or picture id. This is a family pass but you must be the one to sign up initially. Parks and Recreation will confirm current employment on a roster. You will receive a specific color employee pass that you will use to gain entrance at all open City Pools and the Splash Pad.Beaver Meadow Golf Course Guest of Member RateEmployees will need to register with the Proshop to obtain a household account. Every employee will need photo ID, proof of employment (badge or paystub) and email address. Once they have completed that task, they will check in through our normal processes and receive the employee rate.Concord Public Library Card for City Employees, Non-residents Employees will need to go to any of the three branches to obtain a non- resident library card. You will need to bring photo identification and your name will be checked against the active employee roster. Once confirmed, your Concord Public Library card application will grant you full library usage while employed. The pass must be renewed and will be set to expire each August 31st of the current year. This document is a summary, only for purposes of providing general information to job applicants, and is subject to periodic revision by the Human Resources Department. It does not constitute any sort of guarantee, commitment or contract for any aspect of the Beneflex Program or the Personnel Rules & Regulations, which are also subject to change. The Beneflex Program is administered by the City of Concord at its sole discretion, subject to annual City Council appropriation and any applicable collective bargaining agreements.01 Have you experience managing/administering a CDL/DOT Drug Testing program? If YES , explain your experience. 02 2. Do you have experience determining vehicle replacement schedules for annual Capital Budget purchasing autos, light trucks, heavy trucks, and various types of heavy equipment? If YES , explain the experience. 03 3. Describe your experience with budget management (Operations/Maintenance and Capital), including the largest budgets you have had to manage. Required Question