Flight Dispatcher Scheduler
: Job Details :

PepsiCo |PepsiCo| White Plains, NY |White Plains, NY| Full-time |Full-time| $60,000 - $90,000 a year |$60,000 - $90,000 a year| 19 hours ago | 19 hours ago |19 hours ago| PepsiCo Aviation is an established corporate flight department that operates worldwide. As a member of our Scheduling Team, you'll play a key role in scheduling and coordinating executive travel, and work closely with our pilots, technicians and administrative staff to deliver world-class service to our customers. If you have aircraft scheduling experience, and enjoy working in a fast-paced environment, this could be a great opportunity. Responsibilities: Work closely with Manager of Flight Operations and Manager of Maintenance to schedule and coordinate use of PepsiCo aircraft and crews to support high-priority travel for Company executives. Assist requesters with trip planning to make efficient use of time and resources. Handle any trip changes and issues that may arise. Flight-follow aircraft and coordinate changes in the itinerary or passenger manifest with the crew and others, as required. Provide on-call scheduling support when assigned to stand-by duty during non-business hours, weekends, and holidays. Answers the scheduling phone line and responds to requests for use of PepsiCo aircraft. Records and updates all available information regarding a trip request in the computer scheduling system. Notifies the Manager of Flight Scheduling, the base Manager of Flight Operations, and the Director of Aviation of all requests for international travel, non-business (personal) travel, or potential use of charter aircraft. Ensures that passengers have current passports, visas, and other personal documents required for international travel, Arranges landing and departure slots at required airports Time permitting, may arrange hotel reservations, ground transportation, and/or airline reservations for PepsiCo employees. Conducts pre-departure briefing for crewmembers and ensures they have a current package of trip documents Tracks the weather daily as it relates to the flight schedule and formulates contingency plans for mechanical and weather delays. Assists in preparing reports of division use for management summaries and period charge backs. Duties: Coordinates with the base Manager of Aircraft Maintenance to provide an aircraft that is suitable for the intended trip. Coordinates with the Manager of Flight Operations to provide crewmembers for the intended trip. If the request conflicts with another request, refers to the PepsiCo Aircraft Users Prioritization and Authorization Listing to determine which trip can be supported. If Aviation resources are not available to support a trip, works with the requester to explore alternative dates and/or times, or to determine if charter service is a suitable option. If requested, gets charter quotes and assists with booking. When a trip is confirmed, works with the requester and/or passengers to finalize the itinerary, passenger list, catering and other service requests. Posts the aircraft and crew schedule and updates it as soon as changes become known. Conducts flight following of PepsiCo aircraft and informs others of the aircraft position and status. Coordinates enroute changes in the itinerary and passenger manifest. Determines how changes may affect other scheduled events and notify the appropriate managers. Records completed trip information in the computer scheduling system and generates reports for distribution and required files. Provides ongoing liaison with executive assistants regarding daily flight activity, as well as policies and limitations of aircraft and crews that could affect service. Compensation and Benefits: The expected compensation range for this position is between $55,400 - $90,000 based on a full-time schedule Location, confirmed job-related skills and experience will be considered in setting actual starting salary Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan Requirements: Two years of aircraft scheduling/dispatch experience. Two years experience of direct interaction with travel coordinators - preferably dealing with top-level executives. Two years experience using a computer flight scheduling and records-keeping system, demonstrating a thorough understanding of its use. Experience with international trip planning (desired). Proficiency in people skills when interacting with others, both inside and outside the department. Ability to communicate well with others--both conversationally, and in writing. Demonstrates a comprehensive knowledge of the PepsiCo Aviation Department Policies and Procedures Manual, CFRs, and other regulations applicable to the aviation environment. High school diploma required Covid-19 vaccination may be a condition of employment dependent on role and location. For specific information, please discuss role requirements with the recruiter. Job Type: Full-time Pay: $60,000.00 - $90,000.00 per year Schedule: Monday to Friday Work Location: Hybrid remote in White Plains, NY 10604.