Flight Program Scheduler Specialist
: Job Details :

SummaryPrioritizes and schedules flight inspection taskings by building safe and efficient itineraries, in direct coordination with Air Traffic, Technical Operations, Airfield Managers, and DoD. Exercises delegated operational control under the Flight Program Operations' 14 CFR Part 135 Air Operator Certificate for the dispatch and flight following of Flight Program Operations' aircraft.This job is open to

• The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.
• Veterans
• Individuals with disabilities
• Military spouses
• Peace Corps & AmeriCorps Vista

Clarification from the agencyOpen to all US Citizens and those eligible under the Special Hiring Authorities listed above.VRA does not apply to positions above the grade of FG/GS-11 or equivalent.This job is also open in another announcement to:

• Federal employees - Competitive service
• Federal employees - Excepted service
• Veterans

This job is also open in another announcement to:

• Federal employees - Competitive service
• Federal employees - Excepted service
• Veterans

VideosDutiesEvaluates flight inspection requirements to plan, schedule, and coordinate flight inspection of ground and satellite-based facilities, systems, and instrument flight procedures. Prioritizes and schedules flight inspection taskings to ensure they do not go overdue by building safe and efficient itineraries, in direct coordination with the appropriate Air Traffic Facility, Technical Operations Representative, Air Field Management, DoD, and other stake holders. Creates Authorizations and manage/maintain their assigned team's [field office/area of responsibility] scheduling tools/information as needed to facilitate the execution and communication of Flight Program Operations' missions assigned to their team. Coordinates with management to ensure team's itineraries and authorizations are authorized by a time and date defined by management.Advises management of potential crew and/or aircraft availability issues. Coordinates crew scheduling modifications due to operational considerations. Coordinates with Flight Program Operations' Group management, such as Training, Standards, Technical Support, and Aircraft Maintenance to coordinate flight inspection itineraries and other mission authorizations.Reviews Daily Flight Logs (DFLs) for accuracy and coordinates with the Pilot in Command for corrections or clarification. Provides data analysis and technical evaluation of post flight reports, including DFLs, procedural control documents, and aeronautical data update submission. Determines actions required to respond to data received in these documents.Creates/issues Special Inspections as required for respective area of responsibility.Uses the Flight Inspection Tracking System (FITS) to retrieve data in order to construct a safe and effective flight inspection aircraft itinerary.Responsible for ensuring flight inspection requirements are adhered to within assigned geographic area of responsibility. In cases where flight inspection requirements/tolerances are exceeded, responsible for ensuring appropriate Notice to Airman (NOTAM) action has been initiated.Exercises delegated operational control under the Flight Program Operations 14 CFR Part 135 Air Operator Certificate for the dispatch and flight following of aircraft. Secures initial weather information from the National Weather Service to assist flight personnel in determining the feasibility of conducting Flight Program Operations aircraft into specific geographic areas. Upon crewmember request, files flight plans, calculates weight and balance.Ensures flights are canceled, delayed, re-routed, or re-planned when safe operational conditions cannot be met. Executes flight dispatch when regulatory and risk management requirements are met.May be assigned to the international team. In that capacity, in addition to the standard duties described herein, coordinates personnel country clearances for FAA crewmembers and DoD flight inspection personnel. Coordinates aircraft diplomatic clearances and overflight clearances for different types of FAA aircraft. Uses the DoD Aircraft and Personnel Automated Clearance System (APACS), or other service provider(s) when required to obtain clearances for numerous countries covering a variety of operational and security factors. Performs other duties as assigned to ensure international clearance request processes are properly accomplished.May be required to prepare briefings or presentations and may be required to give briefings or presentations to senior leadership as necessary.Monitors Flight Program Operations' performance metrics to ensure associated agency procedure goals are met. Provide data analysis and technical evaluation of post flight reports. Reviews Procedural Control documents for completeness and ensures documentation is sent to Mission Support Services.Requirements Conditions of Employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Designated or Random Drug Testing required.
• Successful completion of a security investigation may be required.
• One year probationary period may be required.
• Occasional travel may be required.
• Please review Required Documents & Additional Information.

QualificationsTo qualify for this FG-12 position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FG/GS-10/11 level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.SPECIALIZED EXPERIENCE includes experience with the policy, procedures, directives associated with the flight inspection of various navigational aids maintained in the National Airspace System, experience with the flight inspection mission technical requirements; experience with primary systems used for flight inspection and/or experience with crew scheduling, etc.ORTo qualify for this FG-13 position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FG/-12 level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.SPECIALIZED EXPERIENCE includes experience evaluating flight inspection requirements to plan, schedule, and coordinate flight inspection of ground and satellite-based facilities, systems, and instrument flight procedures; Experience prioritizing and scheduling flight inspection taskings to ensure they do not go overdue by building safe and efficient itineraries; Experience creating authorizations to manage/maintain their assigned team's scheduling tools/information as needed to facilitate the execution and communication of Flight Program Operations' missions; Experience coordinating with management to ensure team's itineraries and authorizations are authorized by a time and date defined by management; Experience advising management of potential crew and/or aircraft availability issues; Experience coordinating crew scheduling modifications due to operational considerations.ANDIn addition to the minimum qualifications, the following has been determined to be a selective factor for this position. This means possession of this criterion is part of the minimum qualifications and is essential to perform the duties and responsibilities of this position. Applicants who do not possess this criterion are ineligible for further consideration.SELECTIVE PLACEMENT FACTOR (SPF): Applicants must possess an Airline Transport Pilot Rating (ATP) certificate or FAA Aircraft Dispatcher certificate. A copy of your certificate (front & back) must be uploaded to receive consideration for this position.Applicants should include examples of specialized experience in their work history.Qualifications must be met by the closing date of the announcement.EducationSee qualifications required.Information Regarding KSA's:As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.Preview Job QuestionnaireMake sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.Additional informationWe may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.This position is covered by the Department of Transportation's Drug and Alcohol Testing Program. Any applicant tentatively selected for this position will be subject to pre-employment or pre-appointment drug screening. Persons occupying a testing designated position (TDP) will be subject to random drug and/or alcohol testing.NOTES:

Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Applicants must upload their FAA Airline Transport Pilot Rating (ATP) certificate or FAA Aircraft Dispatcher certificate (Front and Back) or email to ...@faa.gov by the closing date of this announcement.

Some, none, or all applicants may be interviewed.

Positions to be filled at the FG-12 and/or FG-13 grade, within AJF-1230, located in Battle Creek, MI.

To confirm receipt of emailed documents contact Jeff Westlake at ...@faa.gov.

Links to Important Information: Locality Pay, COLA

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated.Ensure that your application package/resume supports your responses.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.SF-50 (Notification of Personnel Action), ATP certificate, Flight Dispatcher certificate, DD Form 214, and any additional documents as indicated below will be accepted in combination with your on-line application and must be uploaded or emailed to ...@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number. Applicants must upload their FAA Airline Transport Pilot Rating (ATP) certificate or FAA Aircraft Dispatcher certificate (Front and Back) or email to ...@faa.gov by the closing date of this announcement.If requesting consideration for Persons with Disabilities, you must provide a Schedule A Letter that:- Is documented on official stationery/letterhead with an official signature.- Clearly states you are eligible for appointment under hiring authority or Schedule A appointment authority, outlined in 5 CFR Section 213.3102 (u).- Must indicate the individual is a person with an intellectual, severe physical, or psychiatric disability.All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).Forms:
  • SF-15: Application for 10-Point Veteran Preference
  If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyYou must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.Please ensure EACH work history includes ALL of the following information:
  • Job Title (include series and grade if Federal Job)
  • Duties (be specific in describing your duties)
  • Employer's name and address
  • Supervisor name and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary (optional)
  Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.Agency contact informationJeff WestlakePhone1 (405) ###-####Email...@faa.govAddressFederal Aviation AdministrationAAC Regional HR Services Branch6500 S. Macarthur Blvd, HQ Room 155 AHF-S210 Oklahoma City, OK 73169USNext stepsOnce we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsSF-50 (Notification of Personnel Action), ATP certificate, Flight Dispatcher certificate, DD Form 214, and any additional documents as indicated below will be accepted in combination with your on-line application and must be uploaded or emailed to ...@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number. Applicants must upload their FAA Airline Transport Pilot Rating (ATP) certificate or FAA Aircraft Dispatcher certificate (Front and Back) or email to ...@faa.gov by the closing date of this announcement.If requesting consideration for Persons with Disabilities, you must provide a Schedule A Letter that:- Is documented on official stationery/letterhead with an official signature.- Clearly states you are eligible for appointment under hiring authority or Schedule A appointment authority, outlined in 5 CFR Section 213.3102 (u).- Must indicate the individual is a person with an intellectual, severe physical, or psychiatric disability.All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).Forms:

• SF-15: Application for 10-Point Veteran Preference

If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyYou must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.Please ensure EACH work history includes ALL of the following information:

• Job Title (include series and grade if Federal Job)
• Duties (be specific in describing your duties)
• Employer's name and address
• Supervisor name and phone number
• Start and end dates including month and year (e.g. June 2007 to April 2008)
• Full-time or part-time status (include hours worked per week)
• Salary (optional)

Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.Agency contact informationJeff WestlakePhone1 (405) ###-####Email...@faa.govAddressFederal Aviation AdministrationAAC Regional HR Services Branch6500 S. Macarthur Blvd, HQ Room 155 AHF-S210 Oklahoma City, OK 73169USNext stepsOnce we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request