Freelance Executive Assistant
: Job Details :

3-month freelance Executive Assistant is needed to start January 13, 2025.

RESPONSIBILITIES:

Calendar Management

Direct support to CEO and Partner managing daily calendars scheduling meetings and travel arrangements.

Organize meetings including reserving the conference room, sending meeting invitations, placing catering requests, etc. on behalf of all departments.

Prepare and maintain all agency activity calendar amongst 4 offices.

Manage master outlook global activity calendar.

Travel and Financial Coordination

Prepare expense reports for CEO and Partner, Media Relations.

Book and manage travel arrangements as needed for CEO and Partner. (flights, hotels).

Manage Media Relations Events and Project Budgets in alignment with Finance protocol.

Communication

Manage all agency news and general department communications and follow up.

Train new employees in agency procedures and policies.

Serve as liaison to the Agencys other offices and departments.

General Administration

Maintain various organization-wide documents.

Manage subscription accounts with oversight from Director of Operations.

Assist Facilities Manager with various office facilities projects as needed.

Support ad hoc project requests.

REQUIREMENTS:

A bachelors degree and a MINIMUM of 5 years of previous administrative assistant experience supporting a senior level executive. Ability to handle sensitive information with integrity and confidentiality. Coordinator experience a plus.

An understanding of the fashion and lifestyle spaces and a curiosity for current trends and industry news.

QUALIFICATIONS:

Strong verbal and written communication skills.

Strong time management skills, flexibility, and ability to multitask.

Detail oriented and ability to follow through.

A self-starter who can work independently and with teams.

Committed, conscientious, and reliable.

Proficient in Microsoft Office Suite: Outlook, Teams, Word, Excel and PowerPoint, OneDrive, SharePoint, Adobe.