As the Receptionist / Admin Assistant, you will be the first point of contact, both by phone and in person, for all visitors, clients, customers and partners. You will be providing front desk duties and administrative and office support to company staff and departments.
Duties include but are not limited to:
- Cover the duties of reception including but not limited to: meet & greet customers, visitors, employment applicants and vendors.
- Provide various back-up administrative assistant office supports including processing monthly expense reports, processing invoices for payment, calendaring/scheduling of meetings, correspondence drafting, answering phones, photocopying & recordkeeping of files/documents, updating phone list.
- Manage the on-site operations matters relating to maintenance.
- Assist with lunches and refreshments as needed for staff, meetings, visitors including ordering, set-up and clean-up.
- Assist with company events including search for vendor, budgeting and related logistics.
- Track and maintain office and break room supplies and order as necessary.
- Monitor, maintain and order office, break room and kitchen supplies.
- Forward information by receiving and distributing communications.
- Receive and sort daily mail/deliveries/couriers.
- Ad hoc duties and projects include not limited to the above.
Required Skills and Qualifications:
- Bachelor degree with 3 years related experience
- Ability to multi-task, prioritize, adapt and work under pressure
- Data entry skills, proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Must have good verbal, email and written communication skills
- Attention to detail & a Self-Starter