FRONT DESK ADMINISTRATIVE ASSISTANT
: Job Details :

Front Desk Administrative AssistantPart-Time 11:30 am - 5:00 pm Monday - Friday$20.00 - $26.00 per hourJob SummaryStreamworks is seeking a professional, hardworking, and organized Front Desk Administrative Assistant who is committed to personal growthand development. As the first point of contact for clients, vendors, and visitors, this role requires a positive, courteous, and professional demeanor to represent Streamworks in the best possible way.The ideal candidate will possess strong communication skills and the ability to manage multiple tasks efficiently. They will be highly creative, excelling at designing engaging PowerPoint presentations, communication materials, and celebratory signs. Additionally, the candidate will be a PDF expert, skilled in creating and editing fillable forms.What Streamworks Offers: Very competitive wage based on qualifications and experience Use of our on-site fitness center Safe, clean work environment 401(k) Savings & Retirement Plan with a match Paid Time Off Paid HolidaysEssential Duties and ResponsibilitiesTo perform this job successfully, the individual must be able to complete the following tasks to a high standard. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Front Desk Provide coverage as the main receptionist 11:30am-5:00pm, M-F. Greet clients and visitors, following Streamworks Information Security (IS) policies, and notify the appropriate employees of their arrival. Register visitors and approved vendors in third-party software, distributing applicable badges. Answer and direct telephone calls to appropriate employees or department Manage general voicemail inbox daily, routing messages appropriately. Daily Security Badge Reconciliation for all incoming and outgoing visitors or employees Company store fulfillment and inventory including uniforms Manage office supply inventory, keeping costs within budget. Backup postage administrative assistant Distribute mail to the appropriate mail room boxes on a daily basis Maintain front office area, ensuring it remains neat and presentableAdministrative Assistant Data entry as needed to assist multiple departments Design and develop visually captivating PowerPoint presentations. Design and create posters, communication materials, and celebratory signs (e.g., birthdays, anniversaries) using Canva Provide administrative support to multiple departments including data entry, filing, preparing and assembling materials Administrative duties include, proven experience with Word, PowerPoint, Canva, and Adobe. Utilize Adobe Acrobat or similar tools to create and edit fillable PDF forms Maintain corporate apparel store. Work with Marketing to add seasonal apparel items. Coordinate with embroidery and screen printing. Navigate Shopify ecommerce platform Coordinate packing and shipping of materials for marketing and sales departments. Maintain direct mail samples in marketing room and reorder samples as needed Manages inventory and distribution of marketing materials and promotional products Compiles dynamic content for the company newsletter coordinating layout and design with production Coordinate new employee business cards Testing ADP links and documents for Human Resources Assemble orientation and open enrollment packetsEducation and/or Experience High School Diploma or GED equivalent preferred Advanced proven skills in MS Office and working knowledge of Adobe DC Pro or PDF maker, Canva, and Outlook Ability to create and edit fillable PDF's with ease Strong attention to detail and an eye for designLanguage Skills Ability to communicate verbally in English Ability to read and comprehend written and verbal instructions in English Excellent communication skills - written, verbal, and listeningMathematic SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals and percentages.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to use the phone, computer keyboard, sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet. Streamworks is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, pregnancy, disability, military service, protected veterans' status, sexual orientation, gender identity, genetic information, or any other status protected under federal, state or local laws.We invite you to apply in person or on our company website. If you have a disability and require assistance in the application process, please contact the Human Resource department for additional information.Streamworks3640 Pheasant Ridge DriveBlaine, MN 55449All offers of employment are subject to the successful completion of a background check In this role you will be trusted with confidential information as well as protected health informationOur company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.