Front Office Secretary
: Job Details :

Position Type: Secretarial/ClericalDate Posted: 8/21/2024Location: Albuquerque School of ExcellenceDate Available: 09/23/2024Closing Date: 09/06/2024Front Office Secretary Position Purpose Under the direct supervision of the Principal, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school employees, students, parents and others as required, and to assist in ensuring compliance of school activities with legal, administrative and District policy requirements. Essential Functions:

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in coordinating School activities and functional responsibilities related to subject areas over which the School has oversight.
• Attends School and District meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar of the School for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling School events and activities, and maintaining calendar of events.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls, takes messages, and provides information and assistance to callers.
• Serves as liaison with outside organizations related to School activities and work.
• Contacts parents and teachers to arrange student pick-up for appointments and illness.
• Monitors student attendance, including excused and unexcused absences.

Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to School.
• Exemplifies and models ASE core values of Respect, Integrity, Service, and Empathy in daily interactions with Staff, Students, and Parents.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities. *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile Providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.
• Must pass a school employment background check.
• Bilingual preferred.

FLSA Status: Non-exempt