Location: Independence,MO, USA
Job Title: Accounting Specialist
Branch or Department: Finance
Salary/Wage: $24.65
Reports to: Accounting Manager
FLSA Status: Overtime Non-Exempt
Supervises: N/A
Benefits Classification: Full-Time
Work Location: Administrative Headquarters
Job Grade: 8
Hours per Week: 40
Work Schedule: Monday-Friday 8am-5pm
Hour per year: 2080
Revision Date: 2/15/2024
Open until Filled
At Mid-Continent Public Library, we:
Imagine. We inspire innovation through curiosity and exploration.
Try new things. We empower what works and learn from the rest.
Lead the way. We connect people to information, ideas, and inspiration.
Welcome all. We embrace new perspectives and listen with humility.
Everything we do, we do together.
Position Overview
The Accounting Specialist is responsible for performing clerical tasks in keeping financial accounts and records and processing financial activities according to standardized accounting principles and practices. The work involves the performance of bookkeeping and related tasks within clearly defined limits.
Essential Functions
* Assists Finance Team with various assigned tasks
* Receives and reviews travel expense reports
* Prepares invoices, reimbursements, and requests for payment
* Reconciles purchasing card transactions
* Reviews, scans, and maintains vendor invoices and documents
* Provides Support
* Serves as backup for accounts receivable and payable duties when needed for fines and fees, refunds, taxes, grants, contributions, and other payments
* Generates account activity and budgetary reports on demand
* Maintains Recordkeeping
* Processes new vendor applications and updates vendor records
* Maintains general and subsidiary records according to established library account classifications
* Revenue Support
* Receives and accounts for fines and fees, refunds, taxes, grants, contributions, and other payments
* Prepares bank deposits
* Performs bank reconciliation and prepares bank entries
Education and Experience
* 2 years' clerical or bookkeeping experience using applicable office productivity software in a professional office environment - Required
* Associate degree or higher with coursework in Accounting, Bookkeeping, or Finance OR Professional certification in Bookkeeping, Accounting, or Finance - Preferred
Required Knowledge, Skills, and Abilities
* Job Knowledge, including Librarianship
* Intermediate knowledge of MCPL procedures and functions to assist specialists with financial related tasks
* Demonstrates proficiency in understanding, implementing and explaining library finance related procedures and policies
* Intermediate knowledge to discern areas that may require additional focus and proactively adjust in workflow
* Technology including specific applications, hardware, and coding languages
* Intermediate knowledge of Teams, Microsoft office 365 applications including Word, Outlook, Excel and Teams
* Intermediate ability to create and maintain Excel spreadsheets, PowerPoint, and other MS Office programs
* Communication (reading, writing, speaking)
* Advanced verbal, written and confidential communication skills with management, coworkers, and the public
* Demonstrates advanced confidentiality and discretion regarding employee information and all administrative matters related to the work
* Ability to effectively communicate at an advanced level on the phone, in person, virtually, and via email, with both internal and external customers
* Financial/Mathematical
* Intermediate knowledge of accounting and bookkeeping
* Demonstrates proficiency in understanding and adhering to accounting standards and guidelines
* Ability to effectively maintain financial records and reporting
* Teamwork
* Advanced knowledge of the importance of Teamwork and collaboration within departments
* Demonstrates advanced proficiency in the ability to maintain effective working relationships with others
* Ability to follow directions from multiple sources while maintaining collaborative relationships within the Finance team, as well as others system-wide
* Decision Making
* Demonstrates mature judgment and sound decision-making skills
* Ability to modify workflows depending on daily demands, obligations, and tasks
* Customer Service
* Demonstrates advanced customer service skills through professional and collaborative interactions within the Finance team, coworkers and the public
* Ability to adapt to changing deadlines, workflows, and tasks assigned while maintaining a polite, professional and collaborative demeanor
*
All successful team members at MCPL should demonstrate:
* Ability to use effective verbal, written, and discreet communication with management, co-workers, and the public.
* Ability to work effectively in a team environment.
* Knowledge of department processes and procedures and critical thinking skills to make decisions pertaining to the position.
* Proficiency in providing friendly and solution-oriented customer service attitude and delivery with internal and external customers.
* Fundamental understanding of how DEI principles impact the workplace and library services.
Age Requirement
* Must be at least 18 years of age
MVR Requirement
* Possession of a valid driver's license and a reliable personal vehicle for use in carrying out the duties of this position including transportation of materials and equipment (mileage reimbursed)
Work Environment
* (Indoor) Works primarily indoors with prolonged periods of sitting at a desk, working on a computer, and must have a reasonable tolerance for dust, mold, scents, allergens, and communicable diseases which enables the employee to handle library materials, work in older buildings and interact with coworkers and the public
Essential physical abilities to be accomplished with or without reasonable accommodation are:
Daily (greater than 50% of the time)
* Standing (up to 1 hour at a time)
* Walking (even ground)
* Lifting 1-10 pounds
* Sitting
* Receiving Communication and Instructions (vision, reading, hearing)
* Conveying Communication and Instructions (Speaking, writing)
* Using computer data entry tools - keyboard, mouse, touchscreen, scanner
Frequently (up to 50% of the time)
* Pushing/Pulling 1-10 pounds
Occasionally (approximately 1-2 times per month)
* Pushing/Pulling 11-25 pounds
* Bending/Stooping
Rarely (1-5 times per year)
* Standing (more than 1 hour at a time)
* Walking (variable surfaces)
* Lifting 11-40 pounds
* Lifting 40+ pounds
* Pushing/Pulling 26-40 pounds
* Pushing/Pulling 40+ pounds
* Kneeling
* Reaching above shoulder
* Climbing stepstools
* Climbing ladders
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.
All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, protected veteran status, or other protected class in accordance with applicable federal, state, and local laws. Any applicant requiring an accommodation should contact the Mid-Continent Public Library Human Resources Department at 816.###.####.
Applicants will be considered for employment opportunities on the merits of their skills and experience related to the position sought. Employment offers are conditional upon submitting a criminal records check, identity verification, and national sex offender registry check. Applicants will not be denied employment solely or in part because of a prior conviction, unless MCPL determines the conviction is job-related. If a background check yields information that is of concern to MCPL, the applicant will be given an opportunity to review the background check findings and present information regarding inaccuracy, mitigating circumstances, and rehabilitation.