JOB PURPOSE: Each Leasing Consultant has primary marketing responsibility as it pertains to interfacing with prospective residents at the community, handling day-to-day issues with current residents, and coordinating the renewals of existing leases. In this position, Leasing Consultants are the community's most important personnel as they can determine how well a community does in a very competitive marketplace. Specific training for Leasing Consultants centers on Fair Housing, closing techniques, and overcoming objections. PRIMARY DUTIES & RESPONSIBILITIES: Will always include those specifically assigned by the immediate supervisor.
- Provide excellent service to all residents, prospects, and visitors to the community.
- Effectively lease apartments in accordance with occupancy goals.
- Follow Fair Housing Standards in all dealings with prospects and residents.
- Conduct outside marketing under the direction of the Assistant Manager and the Community Manager.
- Conduct the application review for each lease including credit and income verifications and background checks.
- Complete lease paperwork and files for each resident to include the lease, all addendums and other proper documentation and signatures.
- Ensure the condition of leased apartments prior to move-in, including a final inspection.
- Follow up with residents throughout their lease terms, promote the annual renewal campaign for the community, manage lease renewals and complete lease documents.
- Complete all tasks necessary to successfully operate the leasing office.
Specific Responsibilities: Daily/Weekly:
- Daily Opening and Closing Procedures: Perform a daily marketing inspection, including the check of the model, the condition of the leasing path, and amenities areas. Pick up trash while carrying a trash bag and sparkle kit.
- Answer all phone calls, emails, and voicemails that come in throughout the day.
- Signage Inspection: Inspect bootlegs, banners, balloons, and brochures.
- Leasing Office/Clubroom Appearance: Vacuum and clean clubroom as needed, if not performed by housekeeper.
- Refreshments: Prepare cookies or restock candy, beverages, and coffee each morning. Notify Community Manager when supplies are needed.
- Leasing: Greet prospects and show apartments and coordinate the leasing process. Review applications from applicants and provide information to Assistant Community Manager for verification.
- Leads: Maintain Guest Cards and maintain leasing notebook. Follow-up on all traffic with a Thank You email the same day as their visit and a phone call within 24 hours of their visit. Review all Leads on a weekly basis and ensure that they are complete with notes on follow-up communication.
- Applications: Enter prospect information into Entrata as directed by Assistant Community Manager. Follow up with applicant to retrieve any incomplete information.
- Lease Files: Once Lease file is complete and all signatures have been provided, ensure that a completed lease file is forwarded to Assistant Community Manager for review and approval. Once approved, send a copy to resident and file lease properly.
- Work Orders: In conjunction with Maintenance Team, enter work orders into Entrata. Provide a follow-up call if work cannot be completed within 24 hours. File work orders. Notify Community Manager of problems.
- Renewals: complete renewal effort tasks as necessary.
Monthly/On-Going:
- Leads: Archive inactive Leads. Ensure Leads and Applicants in Entrata are up to date.
- Outside Marketing: Conduct outside marketing under the direction of the Assistant Manager and Community Manager.
- Audit: Complete audits of lease files and Entrata data as instructed by the Assistant Manager and Community Manager.
- Market Knowledge: Stay up to date with competitor rental rates, features, and specials to effectively overcome objections while marketing apartments to prospective residents.
TURN:
- Roommate Matching: Assist Assistant Community Manager with roommate matching processes and communication.
- Move-In Communication: Communicate to Assistant Manager and to the Maintenance Supervisor any resident requests or issues during the Turn process.
- Move-In Process: Coordinate Move-In process with new residents. In addition to completing lease packet at time of move-in:
- Enter gate codes, distribute parking decals.
- Obtain utility hook-up verification from resident (or no mail key).
- Forward Water submetering hook-up sheet to Assistant Community Manager for processing (if property submeters).
- Confirm Resident Contact Information & Demographics in Entrata
QUALIFICATIONS:
- Professional and enthusiastic demeanor resulting from sales, leasing, marketing, and customer service experience.
- Able to demonstrate a positive attitude and to enthusiastically and effectively communicate the benefits of the apartment community to prospective students, their parents, and University personnel.
- Excellent customer service, sales, and negotiation skills.
- Good communication and listening skills.
- Able to speak effectively before groups of customers or employees of organization.
- Able to read and understand lease documents.
- Able to be an effective team player and interact well with others.
- Organized and detail oriented.
- Patient, even-tempered and works well under pressure.
- Able to read and interpret documents such as safety rules, legal correspondence, and procedure manuals.
- Able to write routine reports and correspondence.
- Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, percentage, discounts, and pro-rations.
- Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Effective time management skills.
- Able to maintain confidentiality.
- Able to follow directions from a supervisor.
- Able to understand and follow posted work rules and procedures.
- Able to accept constructive criticism.
- Able to work weekends or overtime as job requires.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Bachelor's Degree preferred; or High School diploma or General Education Degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
OTHER AND/OR PREFERRED EDUCATION/EXPERIENCE:
- Knowledgeable in Microsoft Word and Excel.
- Knowledge in Entrata preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
JOB PERFORMANCE AND SUCCESS FACTOR REQUIREMENTS: (These are the quantitative and qualitative measures that this role will be evaluated and held accountable for). Cooperation, Influence, Teamwork & Business Relationships - 25% □ Collaboration & Teamwork - 20% □ Cooperation - 20% □ Customer Service - 20% □ Influence - 20% □ Internal/External Relationships - 20% Decision Making/Initiative - 25% □ Analytical & Problem Solving - 16.67% □ Decisive - 16.67% □ Practical Judgment - 16.67% □ Action-Oriented - 16.67% □ Confidence & Risk Taking - 16.67% □ Effort & Self Development - 16.67% Job Knowledge and/or Job Specific Skills - 25% □ Job Knowledge - 16.67% □ Multi-Tasking - 16.67% □ Reporting - 16.67% □ Work Quality- 16.67% □ Work Quantity - 16.67% □ Creativity & Productivity - 16.67% Professional/Technical/Communication Skills - 25% □ Ethics & Values - 14.29% □ Integrity - 14.29% □ Perseverance& Determination - 14.29% □ Reliability & Punctuality - 14.29% □ Time Management - 14.29% □ Approachability & Composure - 14.29% □ Verbal & Written Communication - 14.29% WORKING ENVIRONMENT AND PHYSICAL DEMANDS: Check (□) one or more of the following that best describes the environment and types of exposures of the job: X Office environment X Outdoors environment _ Mechanical facility X Changing weather conditions _ Toxic or caustic chemicals _ Odors or fumes _ Electrical current _ Loud machine/Equipment noise _Above ground level _ Confining spaces Physical Demands: Over 2/3 Time Between 1/3 and 2/3 Under 1/3 Walking X Sitting X Standing X Climb or balance X Lifting under 10 lbs. X Lifting over 10 lbs. X Reach with hands & arms X Stoop, kneel, crouch or crawl X Talk or hear X Travel Outside the area X SUPERVISORY RESPONSIBILITY: Does this job have supervisory responsibilities? No