Full-Time Secretary
: Job Details :

Full-Time Secretary JobID: 999

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

11/13/2024

Location:

Greater Egg Harbor Regional HS District

Date Available:

12/10/2024

Closing Date:

11/30/2024

Additional Information: Show/Hide

Greater Egg Harbor Regional High School District

Secretary

Full-Time, 12 Month Position

Start Date: December 10, 2024

Position Purpose

Under the direct supervision of a School Administrator, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

Essential Functions:

* Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters. Attends Department and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.

* Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.

* Greets, signs in and directs visitors, answers telephone calls and provide information and assistance to callers.

* Serves as liaison with outside organizations related to school activities and work.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

* Ability to describe problems and work orally or in writing to a School Administrator as required.

* Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

* Ability to carry out instructions furnished in written or oral form.

* Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.

* Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).

* Ability to problem solve job-related issues.

* Ability to work with a diverse group of individuals.

* Ability to process paperwork accurately according to standardized procedures.

* Ability to maintain confidentiality of information regarding students, employees and others.

* Organizational and time management skills.

* Knowledge of office management procedures.

* Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

* Works in standard office and school building environments.

* Ability to work outdoors during outdoor student activities.

Qualification Profile

Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

* Graduation from high school.

* College level course work in business, word processing, and office procedures preferred.

* Associates or Bachelor's degree preferred but not required.

Successful experience with office management in related area preferred.

The Board reserves the right to hire before the closing of this post.