Position: Fundraising and Special Events CoordinatorDepartment: Advancement and InnovationRole Overview: Lincoln Center's growing Special Events and Concierge Services Department seeks a dynamic Fundraising and Special Events Coordinator to join their team, which executes 6 major annual fundraising galas and upwards of 60 additional events per year, ranging from small, intimate cocktail parties to events for 800+ attendees. This role supports the Special Events team by providing timely and accurate administrative support for a variety of major projects. The Coordinator will provide unique insight into how the world's largest performing arts center is run, and we hope that this opportunity serves as a starting point for a career in the arts and/or fundraising. We're looking for someone whose superpower is attention to detail. In this position you'll need to work swiftly, but always with precision.What you'll get to do here:
- Assist in the full range of day-to-day department operations
- Manage Special Events in-box and respond to gala ticket/table requests and other event inquiries
- Process incoming gifts for the Special Events Department including gala ticket/table requests, donations, and in-kind gifts
- Compile and maintain invitation mailing lists
- Assist with mailings including generating letters, envelopes, thanks you notes, and tax acknowledgments
- Stuff, seal, stamp, mail gala invitations packages
- Facilitate data entry of event responses including address updates and RSVPs
- Conduct donor research and create research documents
- Archive all digital and print event materials
- Process vendor payments and other expenses
- Work with event leads to coordinate table assignments and venue seating
- Assist with set-up and breakdown of events
- Create and update team Monday.com boards
- Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
- Communicate with New York City Special Events groups regarding date checks
- Maintain inventory of event supplies (ticket envelopes, postage, place cards etc.)
You'll be a fit if you bring:
- 1 year of relevant prior work experience
- Experience in a cultural organization is a plus
- Must be able to work evening events approximately 60 times per year, plus weekends when needed
- Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential.
- Proven ability to thrive in a fast-paced, results-driven environment
- Highly organized and exemplary attention to detail
- Strong work ethic (not phased by repetitive work)
- The ability to handle confidential information with the utmost discretion
- Excellent written and verbal communication skills
- Bachelor's degree or equivalent combination of education and experience
- Love of the arts
You'll be a great fit if you bring:
- Experience using a CRM platform like Tessitura is a plus
What is Lincoln Center for the Performing Arts?Lincoln Center for the Performing Arts (LCPA) is the world's leading performing arts center in the heart of New York City. In these times of heightened anxiety and vigilance, we are holding on to the important role the arts play in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We are resolved not to lose sight of what connects us, and we hope you will consider joining our talented, diverse team.We are:1. The manager of the Lincoln Center Campus.-We are part of 16 acres of activity and one of eleven amazing resident organizations2. A leading Arts Presenter.-We curate a number of series showcasing music, dance, and theater3. An Education Hub.-We have reached 20 million students, educators, principals, and community membersWho are our people?Lincoln Center is a diverse team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center. Lincoln Center welcomes applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.What's the news? Get Ready for ‘Summer for the City'
- Lincoln Center's Summer Festival to Focus on Civic Bonds
- Lincoln Center announces free shows and concerts for 3rd annual 'Summer for the City'
- Lincoln Center's ‘Summer For The City' Fest Returns This June With 200+ Fun, Free Events
- Festival Orchestra of Lincoln Center Is Set
Campus Happenings
- Earth month brings music outside at Lincoln Center
- 'Rent' Is Coming Back To New York In A Uniquely Reimagined Form
- Chef Kwame Onwuachi Explores His Roots, and His New York Upbringing, at Tatiana
- Henry Timms Wants to Tear Down Walls at Lincoln Center
Legacies of San Juan Hill
- Before Lincoln Center, San Juan Hill Was a Vibrant Black Community
- Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood
- Lincoln Center lanza plataforma para rescatar la cultura de un barrio negro
- Chef Kwame Onwuachi Explores His Roots, and His New York Upbringing, at Tatiana
Who is our President and CEO? Mariko SilverJoin us!It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.