Job Title: Furniture SpecialistJob Type: Full-TimeLocation: Washington, D.C. (Onsite at Client Site)Compensation/Salary: $90,000 - $105,000Authorization Status: Must be Authorized to Work in the U.S./U.S Citizenship Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12) About AletoAleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. Our Mission, Vision, and Purpose:
- Aleto is committed to helping federal agencies improve their workspaces.
- We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.
- Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.
We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match. We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and applyyou may be exactly who we've been looking forAleto is an Equal Opportunity Employer.What we are looking forAleto Inc. is seeking to hire a Furniture Specialist to oversee interior projects with a dollar value ranging from $500k to $3M and be responsible for all aspects of each project, inclusive of planning, design, construction, furniture, moves, relocation and up to post-occupancy for one of its Government Clients in Washington DC. The Furniture Specialist will manage the development and oversight of commercial construction interior (tenant improvement) projects that will contribute to the brand direction and workplace innovation of federal clients.Interview ProcessIf you are selected for an interview, you'll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status. If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client). Furniture Specialist -Essential Job DutiesDuties include the following. Other duties may be assigned.
- Lead government agency furniture projects as small as 3,000 square feet or large headquarters projects, including but not limited to furniture design and specifications, RFP or sole source procurement packages, order entry, install management, and close-out.
- Provide technical expert advice, guidance, and assistance to a variety of internal customers about employees' office relocations, furniture requirements, and assets documentation and disposal.
- Assist the client Program Manager with planning and performing day-by-day operational tasks to coordinate and integrate the planning, programming, scheduling, and management recommendations for resources needed to facilitate employee relocations, related furniture/equipment needs, and property decommissioning in a federal leased environment.
- Lead government agency furniture programs including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management.
- Manage furniture budget and schedule.
- Conduct manufacturer and vendor analysis to determine procurement strategy and showroom tours with clients.
- Conduct existing furniture inventory, or direct support team to conduct inventory, and provide analysis to client regarding new vs. reuse procurement.
- Conduct design meetings with clients to review furniture specifications, space plans, and finish selections.
- Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc.
- Conduct material/finish application QA/QC before RFP issuance.
- Develop and manage furniture procurements including specifications, master furniture schedules, room schedules, tagged plans, written RFP, bidder RFI process, bidder interviews/showroom tours, bid leveling, and final award.
- Negotiate with vendors on pricing where discrepancies or discounting structures appear wrong.
- Review dealer drawings and BOMs on behalf of the client.
- Route procurement paper to Finance and Management for approval, including vendor and client billing schedules and any required procurement authorization forms.
- Create, track, and issue POs on behalf of clients.
- Track orders.
- Manage dealer for delivery schedule and installation sequencing plan.
- Conduct a pre-install walk-thru with the dealer and general contractor.
- Manage vendor and client invoicing.
- Track open items with dealers and the client.
- Facilitate and manage punch list and project close-out with dealer and client.
Qualifications/Capabilities/Software KnowledgeTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Qualifications/Education/Experience:
- U.S. Citizenship
- Clearance Level: Ability to receive a U.S. Federal Government Public Trust Clearance
- Bachelor's degree in a related field or equivalent hands-on experience
- Ability to work well under pressure, maintain composure during stressful situations, and exercise good judgment when faced with complex decisions.
- 5+ years of experience in government furniture and relocation services
- Budget/reporting and contract negotiation experience is a strong plus.
- Ability to handle shifting and multiple priorities and demonstrate effective time management and organizational skills.
- Ability to foster teamwork, working cooperatively and effectively with others to resolve problems.
- Ability to positively influence others to achieve results
- Resiliently positive and energetic.
Technological Skills:
- Experience with ticketing software, especially ServiceNow; familiarity with any of the major CAFM/IWMS applications (Nuvolo, FM: Systems, ARCHIBUS, iOffice, etc.)
- Proficient with Windows, MS Word, MS Excel, MS PowerPoint, MS Visio, Outlook, MS Edge, Chrome, and Firefox
- Proficient with MS Project or similar project scheduling and management software is a strong plus.
Required Knowledge and Skills:
- Furniture Design, Selection, Acquisition and Decommissioning
- Move/Add/Changes MAC Management
- Decommissioning job sites and buildouts
- Facilities/Space Planning Customer Service Desk
- Ergonomic Programs
Other:
- Highest level of integrity managing confidential information
Aleto's Employee Expectations/Responsibilities
- Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
- Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
- Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
What We Offer: Benefits and PerksAt Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee's well-being and total rewards package while practicing our core value of Stewardship. Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:
- Medical, Vision and Dental Insurance:
Single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
The option to enroll in an HSA or FSA depending on elected medical insurance coverage. Dependent Care FSAs are also available.
Company-paid short-term and long-term disability insurance.
Company-paid life insurance coverage.
Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
Aleto offers full-time employees a 401(k) qualified retirement plan. The company will match 100% of the first 3% of the employee contribution, then match 50% of the next one-percent match of their contribution to the plan for a total of a 4% employer contribution.
After 6 months of employment with Aleto, employees are eligible to apply for education reimbursement under Aleto's Education Reimbursement Program. The program offers up to $5,250 of reimbursement per year for job-related training to help employees stay updated on key skills and competencies related to the demands of their industry and professions.Environment and Physical Conditions While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer. The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.If you have questions or need additional assistance please contact us at [email protected]