Job Title: Furniture Specialist
Job Type: Full-Time
Location: Washington, D.C. (Onsite at Client Site)
Compensation/Salary: $90,000 - $105,000
Authorization Status: Must be Authorized to Work in the U.S./U.S Citizenship
Clearance Requirements: Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)
About Aleto
Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.
We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.
We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.
Our Mission, Vision, and Purpose:
- Aleto is committed to helping federal agencies improve their workspaces.
- We aspire to be trusted advisors to senior executives for federal leasing and facilities operations decision-making.
- Our purpose is to enhance your workspaces with our innovations while maintaining your trust with dependable, responsible, and high-quality service.
We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.
We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k) with employer match.
We are proud to employ a group of experts from diverse backgrounds. We recognize that recent studies show those from underrepresented groups are less likely to apply to roles if they don't meet 100% of the qualifications. We are committed to building an inclusive culture, and encourage you to leap with confidence and apply--you may be exactly who we've been looking for
Aleto is an Equal Opportunity Employer.
What we are looking for
Aleto Inc. is seeking to hire a Furniture Specialist to oversee interior projects with a dollar value ranging from $500k to $3M and be responsible for all aspects of each project, inclusive of planning, design, construction, furniture, moves, relocation and up to post-occupancy for one of its Government Clients in Washington DC. The Furniture Specialist will manage the development and oversight of commercial construction interior (tenant improvement) projects that will contribute to the brand direction and workplace innovation of federal clients.
Interview Process
If you are selected for an interview, youll be contacted for an interview through Google Meet or by telephone. The process averages 3 weeks from initial contact to interview. After all candidates are interviewed, Aleto will notify you of your application status.
If an offer is extended, the start date is determined by availability and the amount of time it takes for the government background clearance process (depending on the client).
Furniture Specialist -Essential Job Duties
Duties include the following. Other duties may be assigned.
- Lead government agency furniture projects as small as 3,000 square feet or large headquarters projects, including but not limited to furniture design and specifications, RFP or sole source procurement packages, order entry, install management, and close-out.
- Provide technical expert advice, guidance, and assistance to a variety of internal customers about employees office relocations, furniture requirements, and assets documentation and disposal.
- Assist the client Program Manager with planning and performing day-by-day operational tasks to coordinate and integrate the planning, programming, scheduling, and management recommendations for resources needed to facilitate employee relocations, related furniture/equipment needs, and property decommissioning in a federal leased environment.
- Lead government agency furniture programs including but not limited to procurement advisory services, furniture standards development, and ad hoc furniture project management.
- Manage furniture budget and schedule.
- Conduct manufacturer and vendor analysis to determine procurement strategy and showroom tours with clients.
- Conduct existing furniture inventory, or direct support team to conduct inventory, and provide analysis to client regarding new vs. reuse procurement.
- Conduct design meetings with clients to review furniture specifications, space plans, and finish selections.
- Participate in meetings as required for project coordination with Architecture, AV/IT, Construction, etc.
- Conduct material/finish application QA/QC before RFP issuance.
- Develop and manage furniture procurements including specifications, master furniture schedules, room schedules, tagged plans, written RFP, bidder RFI process, bidder interviews/showroom tours, bid leveling, and final award.
- Negotiate with vendors on pricing where discrepancies or discounting structures appear wrong.
- Review dealer drawings and BOMs on behalf of the client.
- Route procurement paper to Finance and Management for approval, including vendor and client billing schedules and any required procurement authorization forms.
- Create, track, and issue POs on behalf of clients.
- Track orders.
- Manage dealer for delivery schedule and installation sequencing plan.
- Conduct a pre-install walk-thru with the dealer and general contractor.
- Manage vendor and client invoicing.
- Track open items with dealers and the client.
- Facilitate and manage punch list and project close-out with dealer and client.
Qualifications/Capabilities/Software Knowledge
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Qualifications/Education/Experience:
- U.S. Citizenship
- Clearance Level: Ability to receive a U.S. Federal Government Public Trust Clearance
- Bachelors degree in a related field or equivalent hands-on experience
- Ability to work well under pressure, maintain composure during stressful situations, and exercise good judgment when faced with complex decisions.
- 5+ years of experience in government furniture and relocation services
- Budget/reporting and contract negotiation experience is a strong plus.
- Ability to handle shifting and multiple priorities and demonstrate effective time management and organizational skills.
- Ability to foster teamwork, working cooperatively and effectively with others to resolve problems.
- Ability to positively influence others to achieve results
- Resiliently positive and energetic.
Technological Skills:
- Experience with ticketing software, especially ServiceNow; familiarity with any of the major CAFM/IWMS applications (Nuvolo, FM: Systems, ARCHIBUS, iOffice, etc.)
- Proficient with Windows, MS Word, MS Excel, MS PowerPoint, MS Visio, Outlook, MS Edge, Chrome, and Firefox
- Proficient with MS Project or similar project scheduling and management software is a strong plus.
Required Knowledge and Skills:
- Furniture Design, Selection, Acquisition and Decommissioning
- Move/Add/Changes MAC Management
- Decommissioning job sites and buildouts
- Facilities/Space Planning Customer Service Desk
- Ergonomic Programs
Other: