SCOPE OF RESPONSIBILITIES:
- To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Works independently in meeting the public.
- Answers incoming calls over both the telephone and the intercom/P.A.
- Types and reproduces forms and additional information as needed.
- Administers minor first aid as required.
- Prepares required information for support personnel on students as needed.
- Assists staff members, answers routine questions and correspondence.
- Assists in the preparation of various reports.
- Maintains records accurately and neatly.
- Receives and verifies all incoming shipments of merchandise.
- Maintains a file on students' insurance and files accident/incident report claims.
- Provides own transportation for work related responsibilities.
- Registers new students, prepares computer master sheets, enters student data into school computer, types schedules, and makes bus assignments.
- Prepares required forms for student withdrawals.
- Receives tardy students, issues passes, and calls home when applicable.
- Receives and distributes incoming mail and handles outgoing correspondence.
- Provides information and answers complaints relating to the school; refers caller to proper person, or if necessary, arranges for an appointment with the principal.
- Acts as receptionist in the school office.
- Performs all other duties as assigned by the principal.
WORK ENVIRONMENT/HOURS WORKED:
- A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy.
- Work day consists of 7 1/2 hours per day, including one-half hour lunch period and two fifteen minutes breaks as approved by the supervisor.
- Work days may be adjusted for Board approved summer schedule/emergencies.
COMMUNICATION SKILLS:
- A clerical employee must be able to communicate in standard English both orally and in writing.
- Must have ability to accurately give and receive information via tele-communication systems. Must be able to communicate successfully and pleasantly with the public.
EQUIPMENT USED:
- Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.
PHYSICAL INVOLVEMENT:
- Sitting is required most of each work day.
- Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required.
MENTAL INVOLVEMENT:
- Clerical employee must understand and interpret written and verbal instructions from supervisor. Must be able to work independently with minimal supervision.
- Must have ability to learn and use various computer software programs.
HUMAN RELATIONS INVOLVEMENT:
- Must be able to work compatibly in group settings.
- Must be able to respond positively to supervision and to accept suggestions for improvement.
- Must be able to relate information to the public in a courteous manner.
MINIMUM QUALIFICATIONS:
- High School Diploma or equivalency
- Ability to establish and maintain accurate records.
- Passing score on typing test of at least thirty (30) wpm with no more than three (3) errors.
- Good verbal and written communication skills.
- Possess essential function of a general clerk
DESIRABLE QUALIFICATIONS:
- Experience in general office work or public relations work.