Salary : $57,838.00 - $95,259.00 Annually Location : Petersburg VA 23803, VA Job Type: Full-Time Job Number: 00826 Department: Facility Management Opening Date: 05/15/2024 DescriptionGeneral Description: The purpose of this job within the organization is to manage and direct the daily operation of the City's Facility Management Division and to ensure the viable functionality of all City buildings and the availability of critical resources. This job works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports. Duties and Responsibilities: The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary. Essential FunctionsEssential Functions: Creates, monitors, tracks, forecasts and reports the budget. Processes and manages activities at City facilities to ensure the continued operation of City buildings. Manages Capital Projects; meets with stakeholders, purchasing, vendors, contractors and other entities to promote the successful completion of the projects. Initiates contract procurement, drafts scope of work, specifications, Information for Bids, Requests for Proposals and other procurement instruments. Reviews contracts and recommends renewals or suspensions. Identifies and implements best practices for the maintenance and management of City buildings. Drafts and implements documents, practices and procedures. Additional Duties: Conducts building inspections, site visits and client meetings. Facilitates administrative, organizational and planning activities with division personnel; provides informational exchanges, mentoring, training, tactical instructions and plans of implementing organizational improvements and assignments. Delivers special assignments and projects to facilitate the City's and divisions goals and priorities. Supervises and handles administrative responsibilities inherent with the operation of the division. Performs related work as assigned. Responsibilities, Requirements and Impacts Data Responsibility: Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations. Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities. People Responsibility: People include co-workers, workers in other areas or agencies and the general public. Counsels or instructs/trains others through explanation, demonstration and supervised practice or make recommendations based on technical expertise. Asset Responsibility: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization. Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department and/or handling of very large amounts of money. Mathematical Requirements: Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems. Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic, or geometric construction; may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates; mathematical and classifications or schemes. Communications Requirements: Communications involves the ability to read, write, and speak. Reads journals, manuals and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, general public, people in other organizations and presents training; composes original reports, training and other written materials, using proper language, punctuation, grammar and style. Judgment Requirements: Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions. Responsible for the actions of others, requiring development of procedures and constant decisions affecting subordinate workers, crime victims, patients, customers, clients or others in the general public; works in a very fluid environment with guidelines, but significant variation. Complexity of Work: Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job. Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures. Impact of Errors: Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals. The impact of errors is extremely seriousaffects entire organization and impacts other activities/organizations. Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy. Equipment Usage: Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products. Establishes methods and procedures for acquiring and handling of machines, tools, equipment or work aids involving extensive latitude for judgment regarding attainment of a standard or in selecting appropriate items. Unavoidable Hazards: Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. Bright/dim light; dusts and pollen extreme heat and/or cold; wet or humid conditions; extreme noise levels, animals/wildlife vibration; fumes and/or noxious odors traffic; moving machinery electrical shock; heights other extreme hazards not listed above: inspection of roof tops and attachments that are in excess of 35 feet in height; traffic and moving machinery; sewer gases; confined spaces; mold. Safety of Others: Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. Requires responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety. QualificationsMinimum Education and Experience Requirements: Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in facility management, business administration or closely related. Requires four years of extensive and progressive professional development experience in maintenance and facilities management and an understanding of electrical, mechanical, plumbing, HVAC and structural systems. Special Certifications and Licenses: Valid Virginia Driver's License. Additional RequirementsAmericans with Disabilities Act Compliance: The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. For a summary of Benefits currently being offered by the City of Petersburg for Full-Time Employees Only, please click the following link: 01 10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?
02 5-point veteran's must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52 - 7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?
03 Do you have supervisory experience?
- Yes, I have supervised staff.
- No, I have not supervised staff.
04 Do you possess a valid Driver's License issued by the Commonwealth of Virginia, or another state with reciprocity?
05 Do you have working knowledge of the American with Disabilities Act (ADA) and its applications?
- Yes, I do have the ability to perform the physical requirements of the position.
- No, I am unable to perform the physical requirements of the position.
06 Were you referred by US Army PaYS or Virginia Values Veterans V3? If so, please specify which program. 07 Have you previously worked for the City of Petersburg? If so, what department? Required Question