*Must be W2*
Location: 100% remote
Length: 12+ months
Duties/Responsibilities:
Under direction of GRIP leadership, provide following support to the global team:
Trackers:
- Design, build, populate, organized, logical spreadsheets, with filtering capabilities and appropriate permissions that will be used to track various external events and company participation at these events
- Health authority public meetings and conferences
- Release of draft & final government documents
- Team Responses to internal queries
- Internal metrics
- Trackers will be visible to all global reg affairs, R&D, and select other parts of business
Share Point & Teams:
- Design and organize folder structures in team share point and Microsoft teams
- Set permissions, upload documents, extract links for other communications
- Above trackers will be housed here as well as other documents (analyses, position papers, reports, etc) that may also appear in above trackers via links
Newsletter & Briefings:
- Assist with build of team newsletter/briefing and its distribution (via e-mail, Word, Power Point or other systems)
- Communications - Provide communications support by contributing to the visual appeal and impact of deliverables (e.g. newsletter/briefing, trackers, share point, teams, slides)
Distribution:
- Create and maintain standard distribution lists for team deliverables
Searching:
- Support team with searches using a number of public and licensed search tools, and use this info to routinely populate select trackers
Tracking:
- Tracking key deadlines, GRIP deliverables and meeting actions (truly tracking and not project managing)
Skills/Requirements:
- Excellent organizational skills,
- Good version control
- Can standardize and document basic processes
- Can easily shift between projects and priorities
- Communication skills – with focus on visual and written
- Attention to detail
- Flexible & adaptable
- Can work independently, but knows when to seek input
- Excel experience: design, build, populate, organized, logical spreadsheets, with filtering capabilities that will be used to track various external events and internal metrics
- Share Point & Teams experience: high level of working competency of key features, non-technical design and daily operation
- Experience with Word, PowerPoint, Google and other internet search tools
- Bachelor's degree
- Some prior experience working in biopharma would be ideal, as it helps with some of the terminology, and understanding the organization, but not absolutely required if candidate is otherwise strong
- Exposure to regulatory affairs preferred