Location: Brooklyn,NY, USA
PRIMARY FUNCTION
Reporting to the Director of Finance (DoF), the Government Grants & Contracts Accountant will be responsible for the management and reporting of a $4.3M portfolio of government awards and $1M in foundation and UJA grants.
This position will play a key role in streamlining and handling the overall grants management process for the organization. Experience in managing and improving processes is vital to the role as the individual will work in collaboration with the DoF to develop efficient workflows that facilitate timely follow through and deliverable submission to funders. Key highlights of the role include pre- and post-award management of grant funding, timely invoicing supported by the general ledger, analysis, and timely communication of over/underspending, supporting program staff in properly monitoring contract spending and leading government funder audits.
KEY AREAS OF RESPONSIBILITY
Grants Management
* Responsible for streamlining and following through on the end-to-end grants management process to include all pre-and post-award activities
* Manage the contracting process among various stakeholders to bring grants online, to include interpreting funder guidelines, preparing budgets in collaboration with program staff and coordinating online and paper submissions
* Maintain contract documents and related materials in an orderly and organized manner in a file directory
* Address funder inquires and follow through on open items in a timely and comprehensive fashion
* Prepare monthly/quarterly financial and reimbursement reports to various funders ensuring accuracy and consistency with the general ledger
* Work with funders to troubleshoot and solve issues with reimbursement claim and disallowances
* Coordinate meetings with Program managers to discuss status of budget vs actual and action planning
* Provide detailed monthly/quarterly analysis of budget vs actuals to properly manage and communicate over/underspending of grant funds
* Work directly with program staff to coordinate budget modification submissions to ensure revenue maximization across grant funding
* Record and maintain all Accounts Receivable related to grants billing and ensure revenue recognition is in accordance with Generally Accepted Accounting Principles (GAAP)
* Follow up with funders to ascertain status of reimbursement
* Provide anticipated reimbursement data to DoF to assist in cash flow planning
* Perform grant closeout functions required by funders to include reconciliations, financial status reports, final invoices, purchase order liquidations and balancing budgets
* Maintain funder equipment inventory list as required
* Stay abreast of changes in funder's invoicing and reporting requirements; attend funders trainings and informationals as needed
* Establish relationships with funders (mainly fiscal counterparts)
* Coordinate activities between Payroll Manager & Accounting department to make necessary adjustments in personnel allocations for contract billing/vouchering
* Assist with time and effort reporting, ensuring completeness, accuracy, and compliance with all applicable regulations
* Work with DoF to meet all funder and departmental deadlines
* Perform other related duties as assigned
* Support the annual agency-wide audit to include the Federal Single Audit
* Prepare supporting schedules related to functional area and assist in providing documentation
* Lead government funding source audits
Audit
* Support the annual agencywide audit to include the Federal Single Audit
* Prepare supporting schedules related to functional area and assist in providing documentation
* Lead government funding source audits
Minimum Qualifications:
DESIRED EXPERIENCE & QUALIFICATIONS
* Bachelor's Degree in Accounting, Finance or Business Administration preferred
* Minimum of 1 year performing end-to-end management of government grants desired
* Minimum of 1 year hands-on experience working with government grants desired
* Experience working with various government agencies on the Federal, State and NYC level (USDHS, NYSOFA, SED, DYCD, DOHMH, DFTA)
* Advanced excel skills desired. Experience with MIP & government agency submission portals (HHS Accelerator) preferred
* Strong verbal, written, communication and documenting skills
* Ability to work cooperatively with all levels of employees, management, and external parties
* Ability to prioritize, multi-task, and work in a fast-paced environment
* Excellent attention to detail, problem solving, & analytical skills
* Must be a self-starter, quick learner, assertive, and can work independently yet collaboratively
To apply please email resume to ...@shorefronty.org
Salary:
$68-75K
Agency Information:
The Shorefront YM-YWHA of Brighton-Manhattan Beach, Inc. (SFY) builds community, strengthens families & empowers individuals to achieve their potential & enhance the quality their lives. Our programs & services reflect the richness of the Shorefront YM-YWHA's Community Center & Settlement House traditions. We reach out to & serve people of all backgrounds & abilities throughout their life spans.
We provide a wide range of exemplary educational, recreational, preventive & rehabilitative health, vocational, cultural, citizenship, Jewish identity-building & human service programs to meet the evolving strengths, needs & interests of the rich mosaic of people in southern Brooklyn.
The Shorefront YM-YWHA maximizes the impact of its resources & expertise by forming partnerships & alliances with other organizations, government agencies & philanthropic institutions that share our commitments & values.