POSITION CODE: 7430DEPARTMENT/ADMINISTRATION: School of EducationPOSITION: Temporary, Part-time, Approximately 10 Hour Per WeekShort-term, anticipated nine (9) monthsSALARY RANGE: $16.50 Per HourAVAILABLE: ImmediatelyPOSTING DATE: December 18, 2024APPLICATION DEADLINE: Open Until Filled, Apply ImmediatelyDefinition of ClassificationThe Graduate Assistant provides professional and technical support to the School of Education, assisting with a range of duties related to university programs. Responsibilities may include administrative, clerical, or research-focused tasks.Reporting to the Executive Secretary to the Dean, this position specifically supports the Dean's Office with tasks related to fieldwork placements across various departments.Duties and Responsibilities:The duties and responsibilities include, but are not limited to, the following:
- Assist in the preparation, organization, and maintenance of various administrative documents, ensuring accuracy and timely completion.
- Provide confidential administrative assistance to faculty and staff, handling sensitive information with discretion and professionalism.
- Open, organize, and update confidential student files, ensuring all documentation is accurate, complete, and compliant with institutional policies.
- Answer telephone calls, direct inquiries, and greet visitors in the reception area, providing a professional and welcoming environment. Manage calendars, schedule appointments, and coordinate meetings for staff and faculty.
- Regularly update the department's website and print materials, such as brochures and flowcharts. Assist in developing new content to improve communication and resource accessibility.
- Coordinate and support the planning of training sessions, workshops, and other events, including booking venues, preparing materials, and maintaining records of attendance and outcomes.
- Act as a primary point of contact for the Get Inclusive platform, ensuring new students complete required online training. Draft training communications, track completion, and follow-up as needed to ensure all students are in compliance.
- Maintain an organized filing system for office documents, ensuring quick retrieval and systematic storage of both physical and digital records.
- Assist with various administrative tasks and special projects assigned by the department, ensuring that all assignments are completed efficiently and within deadlines.
Qualification GuidelinesAny combination equivalent to, but not limited to, the following:Experience/Training/Education:Required
- Excellent writing, communication and organizational skills.
- Professional work ethic, the ability to work independently and as part of a team.
- Strong critical thinking skills.
- Comfortable with technology and proficient with Microsoft Office.
Knowledge and Skills:
- Ability to follow instructions and communicate clearly, both verbally and in writing.
- Aptitude to learn and implement new technologies, suggesting improvements to enhance efficiency in the role.
- Strong problem-solving capabilities and technical expertise to address challenges effectively.
- Demonstrated ability to manage tasks, prioritize duties, and maintain organization in a busy office environment.
- Competent in operating standard office equipment (e.g., printers, copiers).
- Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
- Ability to assess situations and recommend appropriate courses of action within established guidelines.
- Strong interpersonal skills to build and maintain positive relationships with internal and external stakeholders, aligning resources to achieve university objectives.
- Ability to handle sensitive information with confidentiality and integrity.
- Skilled in interacting with a culturally and ethnically diverse population of students, faculty, and staff.
Physical Requirements/Working Conditions:Working Conditions:Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.Physical Demands:Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) ###-####. If you are unable to complete an application due to a disability, contact us at (909) ###-#### to ask for accommodation or an alternative application process. HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range. Placement within the Hiring Range is determined by internal equity, and relevant qualifications.BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver's License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.FOR MORE INFORMATION VISITHuman Resources (redlands.edu)SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.AN EQUAL OPPORTUNITY EMPLOYER Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)