Location: Willmar,MN, USA
**Working Title: Grant and Professional Technical Assistant Coordinator**
**Job Class: Management Analyst 3**
**Agency: Department of Employment and Economic Development**
+ **Job ID** : 82201
+ **Location** : Statewide
+ **Telework Eligible** : Yes, may be eligible to telework up to five (5) days per week
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 12/09/2024.
+ **Date Posted** : 12/03/2024
+ **Closing Date** : 12/16/2024
+ **Hiring Agency/Seniority Unit** : Employment & Economic Development Department - MAPE
+ **Division/Unit** : CO Grants & Contracts
+ **Work Shift/Work Hours** : Day Shift, 8am to 4:30pm
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 214 - MN Assoc of Professional Empl/MAPE
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to assist in the management of DEED's statewide contracting, grant and loan operation by providing high quality customer service, ensuring that applicable contracting, grants and loan laws, rules and regulations are adhered to throughout the agency, researching a wide array of services, providing consultation under the lead Grant, Loan and Contracting Coordinator. The position will also assist in the department's professional/technical, grants and loan contracts and execution.
This position assists grant and contract Coordinators and the Management Analyst in DEED's contract processing (Professional Technical, Loan, Grant, Interagency, Joint Powers, Leases, Annual Plan and Income) so that all the department is in compliance with State and Federal statutes, rules, policies and procedures, legally effective to accomplish business need, meet appropriate financial controls, ensure fund integrity and accountability, and to assure contracts are of superior quality and provide service required. They will maintain all of the contracting, grant and loan documents for completion, draft and review for staff, State Program Admin Coordinators, Management Analysts, Procurement & Contracting Supervisor, Chief Financial Officer, Auditors, Program Staff, and others, as needed.
This position is telework ( eligible and is occasionally required to be on-site at the office in St. Paul. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.
**Minimum Qualifications**
**Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.** **Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.**
Two (2) years* of work experience in the area of contract administration and/or encumbrance.
*Bachelor's degree in Accounting, Business, Finance or other closely related field as determined by the agency may substitute one (1) year of experience; master's degree substitutes for eighteen (18) months of experience; PhD substitutes for twenty-four (24) months of experience.
Applicants that meet the above minimum qualification will be further evaluated on the following:
+ Knowledge of purchasing or contracts to develop and evaluate contract specifications and issue purchase orders or contracts.
+ Contract or grant review experience.
+ Experience with software applications such as: Microsoft Word, Excel, Explorer and Access, and Adobe Reader.
+ Ability to learn and become proficient in state procurement and accounting computer systems.
+ Communication skills to explain departmental programs and policies to a wide variety of audiences.
**Preferred Qualifications**
+ Bachelor's degree in Accounting, Finance, Business, or closely related field as determined by the agency.
+ Experience in Minnesota's Statewide Integrated Financial Tools (SWIFT), creating purchase orders and procurement system (EOIR).
+ Knowledge of DEED's diverse funding sources and rules related to the allowability of costs for these sources.
+ Ability to handle large volumes of work while maintaining accuracy.
+ Experience executing technical and administrative legal work.
+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
**Additional Requirements**
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
+ Criminal Background Check
+ Employment Records Check (current and former State employees only)
+ Employment Reference Check
+ Conflict of Interest Review
+ Driver's Records Check
The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-###-#### or email ...@state.mn.us . Please indicate what assistance is needed.