Location: Albany,NY, USA
Location: Albany, NY Category: Administrative and Professional Posted On: Mon Nov 18 2024 Job Description:Function & Scope: Reporting to the Award Establishment Supervisor, this position is responsible for the administrative and analytical support of sponsored program awards for assigned centralized campus locations. Responsibilities include establishing and maintaining awards, ensuring proper coding is entered into the RF's Business System, monitoring activities, and assisting the Contract & Grant Specialists in the processing of award contracts, including proper categorization, reporting, and billing requirements. The Grant Coordinator will resolve issues regarding award setup, aid campuses on the status of sponsored program activity, provide guidance to campuses on allowable revisions to awards. This position involves extensive contact with campus staff and central office sponsored program team members. The incumbent must: 1) interpret and adhere to sponsored guidelines; 2) work comfortably under deadlines; 3) possess excellent written and oral communication skills; 4) be well organized with an attention to detail; and 5) provide excellent customer service to various stakeholders along the sponsored programs lifecycle.Duties & Responsibilities:Responsible for the accurate and timely establishment and award maintenance of all awards for assigned centralized locations. Review and analyze contracts, and budgets, obtain information, and input grant/contract award data, including billing and reporting requirements, using the Oracle Grants Management module. Produce and review Account Information Abstracts and release to campus.Review sponsored program awards/contracts guidelines to determine if cost share award is appropriate, contact campus for relevant budget information and establish appropriate award.Review and verify budget information including appropriate facilities and administrative rate for awards/contracts received, including but not limited to working with the campus on finalizing appropriate budget data for award input based upon sponsor restrictions.Perform an independent preliminary review of complex contractual documents noting deficiencies and/or other unusual items for the Contracts & Grants Administrator prior to execution, including submission of insurance certificates, where appropriate. Responsible for tracking such contractual documents for receipt of fully executed copies.Review and analyze agreements to provide initial determination for revenue recognition coding of awards.Communicate effectively and professionally with campuses, sponsors, and internal colleagues.Review, process, and ensure date-sensitive payroll requests are completed timely.Monitor and take necessary action on follow up of contracts/awards using a variety of platforms, including but not limited to working with the Contract & Grant Specialist, campuses and sponsors. Responsibility includes calling sponsors, notifying the campus of the outcome, and working with the campus and/or sponsor to receive fully executed documents.Utilize the Pre-Award and Compliance System (PACS) as part of the award establishment and contract review workflow.Work with campuses, sponsors, and internal colleagues to gather information and/or discuss and resolve issues and inquiries.Participate in training of new hires in various stages of contract work and Oracle System Work.Process queries for identification of mail and checks, as needed.Working with new campus staff on procedures and participating in training sessions.Other duties and special assignments as assigned by the Award Establishment Supervisor.Job Requirements:Skill Requirements:Requires a high degree of self-direction and judgment as well as sound, independent decision-makingStrong analytical and problem-solving abilitiesOutstanding communication and interpersonal skills to work with various stakeholdersThe ability to work independently and in a team environmentAttention to detail with a high level of accuracyRequires the ability to prioritize multiple deadlines in a fast-paced working environmentComputer proficiency with familiarity or an ability to navigate, utilize and learn a variety of software platforms and in ExcelGood math skillsExcellent customer service skillsEducation & Experience:Bachelor's degree or five (5) years of experience in office procedures, financial or accounting-related work, analytical and communication skills. Or an equivalent combination of education and experience. Must be able to select and use various computer software applications and be able to work independently. Experience working with Oracle databases and government regulations is helpful. College-level training in appropriate coursework may be substituted for experience. Associate degree in finance or accounting preferred.Compensation for this position: The compensation for this role is between $58,656- to $66,913. The pay will depend on a variety of factors that may include but are not limited to experience, education, training, and certifications.Additional Information:As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.Review of applications will begin immediately and continue until the position is filled.The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.