Location: Allentown,PA, USA
JOB DESCRIPTIONCity of Allentown
Position Description
Class Title: Grants Compliance Administrator
Grade Number: 11N
Department: COMMUNITY AND ECONOMIC DEVELOPMENT
Union: Non-Bargaining
GENERAL PURPOSE
The Grants Compliance Administrator is to keep track of all incoming requests for funding. The Administrator helps to process applications, and to ensure that the money is being used according to the funding guidelines. The Administrator works closely with the Grants Manager and other Grants Compliance Administrators to ensure organizational effectiveness and compliance. The Administrator must possess the ability to use and understand all grant funding regulations and City systems and support the functions and services of the Bureau, department, or organizational unit to which they are assigned. Each Grant Administrator will have primary grant assignments and may have back up assignments for cross coverage on all funding awards and applications.
SUPERVISION RECEIVED
Works under the supervision of the Grants Manager
SUPERVISION EXERCISED
Exercise supervision over no one.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Expert on funding rules and regulations
* Develop strategic and tactical goals and plans, report activities and outcomes, and develop funding proposals and applications. Communicate frequently on project and program progress and results.
* Identify and research national best practices and grant funding initiatives that cross city departments and disciplines.
* Oversees contracts. Will work collaboratively with the Grants Manager in areas of overlap to ensure contract compliance, accurate reporting, and to promote high performing projects.
* Joint responsibility with the Grants Manager for project management of cross departmental initiatives and reporting requirements including the mandated annual action plans, 5-year consolidated plans, annual CAPER performance reports and other reports/requirements as needed.
* Oversight of project and performance reports, ensuring expenditures of sub-recipients are tracked and that sub-recipients are within regulatory and timeliness compliance.
* Oversee management of individual project financing, budgets, and contracts.
* Monitor contracts and provide programmatic support as needed.
* Remain knowledgeable on state grant programs and other grant opportunities.
* Provide quality and effective customer service with courtesy and understanding to our customers, citizens, coworkers, and internal departments.
DESIRED MINIMUM QUALIFICATIONS (Testing and/or interviews may be required) Education and Experience:
(A) Considerable experience in the administration of public sector programs, preferable Federal grant programs and graduation from a college or university of recognized standing, preferably a Master's degree or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
(B) Good knowledge of grant regulations to ensure compliance with contract conditions.
(C) Proficient writing skills to allow for effective communication of the value of the projects to be funded.
(D) Sound judgement to determine possible alternatives and wise decision-making skills.
(E) Attention to detail and follow through on all aspects of funding and monitoring process
(F) Ability to secure the confidence of the neighborhood organizations, both in terms of technical skill and advocacy.
(G) Good knowledge of data collection, public speaking, and research skills.
Necessary Knowledge, Skills and Abilities:
(A) Knowledge of basic grant funding process and federal grant programs.
(B) Knowledge of Business English, spelling, and arithmetic
(C) Knowledge of modern office practices, procedures, and equipment (i.e., computer, calculators, fax machines, copier)
(D) Ability to understand and follow complex oral and written instructions
(E) Ability to express ideas clearly, both orally and written
(F) Ability to deal courteously and tactfully with the public and establish and maintain effective working relationships with superiors, other employees, and the public. May have to sit for extended periods of time to read large amounts of information
(G) Ability to learn through on-line education
TOOLS AND EQUIPMENT USED
Requires intensive daily use of computer, calculator, and copy machine
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit and talk or hear. The employee is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.