PRIMARY PURPOSE:To communicate with/greet all entering the office area. Maintain student attendance. Provide assistance for Administrative Assistant and Principal.QUALIFICATIONS: Education/Certification:
Special Knowledge/Skills:
- Proficient skills in typing, word processing, file maintenance and computers (including all Microsoft Office Suite Products)
- Excellent organizational, communication and interpersonal skills
- Knowledge of APSCN preferred
Experience:
- Clerical experience preferred
- Experience in the preparation of spreadsheets, graphs and charts, memorandums, and presentation materials
MAJOR RESPONSIBILITIES AND DUTIES:
Greeting/Communication General Office- Greet and assist parents, students and visitors
- Answer telephone and intercom
- Relay messages for students, teachers, staff
- Count, sort and distribute notices to students
and parents, including first day packet
- Maintain school calendar
- Collect papers for special activities, PTA, fundraisers,
pictures, field trips
- Maintain teacher/staff mail boxes, sort daily mail and
distribute memos/notes to staff
- Check students in/out for parents
Student Attendance- Check students in/out
- Record daily attendance in APSCN, run daily reports
- Track attendance/tardy and print letters
- Quarterly Attendance Reports
Nursing Duties - when school nurse is not available- First Aide for sick/hurt students, contact parent
- Distribute medications
Prepare Student Lists for Teachers/Staff/Cafeteria- Class lists for teachers
- Special program (special education, GT, ESL, etc)
- Lunchroom lists
Assist/Work with Parent Organization- Provide student lists
- School information
- Scheduling of school events
TOOLS AND EQUIPMENT USED
- Telephone
- Computer
- Copy Machine
- Fax Machine
- Calculator
- Typewriter
- Postage Machine
PHYSICAL DEMANDSFrequently required to:
Occasionally required to:
- Walk
- Use hands and fingers to feel
- Operate Tools
- Lift and carry up to 15 lbs.
- Bend and/or twist at waist
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.