Position Type: Non Licensed: Secretarial/Clerical/SecretaryDate Posted: 12/19/2024Location: Heritage Elementary & Junior HighDate Available: 01/27/2025Closing Date: 01/07/2025District: Heritage Community School District #8
Job Title: Heritage Elem/Jr. High Secretary (New) Location: Heritage Community Unit School District 8 Supervisor: Building Principal Position Summary: The secretary serves as a critical support role for Heritage CUSD 8, providing administrative, clerical, and organizational assistance to ensure the smooth operation of the school district or assigned building. Essential Functions: Administrative Support: - Manage and maintain schedules, appointments, and communications for administrators.
- Prepare, edit, and distribute correspondence, reports, and other documents as required.
- Handle sensitive information with confidentiality and professionalism.
Clerical Duties: - Answer phones, route calls, and take messages as needed.
- Greet and assist visitors, students, and staff in a professional manner.
- Maintain accurate and organized filing systems, both digital and physical.
Staffing Coordination: - Secure substitute teachers as needed and maintain a roster of available substitutes.
- Ensure substitute assignments are communicated effectively and appropriately documented.
Transportation Coordination: - Serve as the transportation coordinator, managing bus schedules, routes, and communications.
- Act as the primary contact for transportation inquiries and resolve issues promptly.
Equipment and Maintenance: - Maintain office equipment such as copiers and printers.
- Coordinate repairs and service requests with vendors as needed to ensure functionality.
Communication: - Serve as a liaison between parents, staff, and administrators.
- Disseminate district or school-wide communications, newsletters, and announcements.
Records and Reporting: - Maintain student and staff records, ensuring compliance with district policies and legal requirements.
- Assist in data entry, attendance tracking, and reporting.
Financial and Budgeting Tasks: - Process purchase orders, invoices, and reimbursements.
- Track department or building budgets under the supervision of the administrator.
Support for District Events and Operations: - Coordinate logistics for school events, meetings, and professional development sessions.
- Assist with student registration and enrollment processes.
General Office Management: - Order and maintain office supplies and equipment.
- Ensure the office environment is organized and welcoming.
All Duties As Assigned Qualifications: - College degree; additional training in office management preferred.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Experience in an educational setting is a plus.
Work Schedule: This is a full-time position, following the school district calendar (10 months). How to Apply: Interested candidates should submit a resume, cover letter, and references to Dr. Kimberly Norton, Superintendent at ...@heritage8.org and Mrs. Kristi Sanders, Principal ...@heritage8.org Revised: December 2024 Start Date: ASAP