HHS: Financial Secretary 4 (Job ID# 2707)
: Job Details :

NOTICE OF VACANCYOctober 8, 2024POSITION:Financial Secretary 4 - School Based (12-Month)LOCATION:Huntingtown High SchoolPOSITION SUMMARY:Under general supervision, performs secretarial and clerical duties in support of the financial activities and processes at the school. Employee typically serves as the primary support staff assigned to handle financial matters and reports to the school principal. The work requires knowledge of office and financial procedures, processes, rules, and regulations and the ability to explain these to others. Work efforts result in accurate and reliable financial data, processes, and transactions. Employees are responsible for monitoring and maintaining important financial information and records for the school. Employees are also responsible for safeguarding money collected.REPORTS TO:PrincipalEDUCATION, CERTIFICATION, AND EXPERIENCE:At the time of application, the candidate must hold or be eligible for:

High school diploma or general education development (GED) program certificate

Business education training with secretarial experience desirable

Ability to meet the clerical testing requirements for a financial secretary position given by Calvert County Public Schools

KNOWLEDGE, ABILITIES, AND SKILLS:(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)At the time of application, the candidate must have:

Knowledge of modern office procedures, systems, and equipment

Ability to maintain complex paper and electronic financial records, prepare reports, and answer questions from records

Ability to exercise judgment and discretion when making decisions based on established policies and procedures

Basic working knowledge of various software programs to prepare and edit school documents

Skill in accessing and entering data into databases

Possesses interpersonal skills and knowledge of office protocol

Experience collecting, depositing, and accounting for money

Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable

Demonstrates success in accomplishing tasks akin to those responsibilities listed below

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

Complies with Calvert County Public Schools' policies and procedures regarding student activities fund and financial records

Processes all financial information related to student activity funds

Maintains student activity fund

Monitors the school's annual allocation of the adopted Calvert County Public Schools' budget

Collects money and prepares receipts; prepares monies received with appropriate documentation; and deposits money at the bank

Records deposit information into appropriate accounts and reconciles monthly bank statements with account records

Maintains and establishes paper and electronic school financial files

Enters and accesses data in financial records, spreadsheets, and program; generates reports as required

Reviews invoices, contracts, and receipts for accuracy; initiates payment of invoices; prepares checks and records information in bookkeeping software

Monitors school fundraisers, maintains related records, and resolves operational problems associated with fundraising

Works closely with the principal to ensure all financial policies and procedures are properly followed

Answers and places telephone calls

Operates office machines

Thinks, concentrates, and interacts positively with others

Comes to work regularly and promptly

Works under stress and meets all deadlines

OTHER DUTIES:(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.) Performs related work as required or assigned by the building principal or designeePHYSICAL DEMANDS:Work is performed in a typical office environment and may require minimal lifting.UNUSUAL DEMANDS:NoneTERMS OF EMPLOYMENT:Twelve (12) month position and salary commensurate with qualifications applied to the current salary schedule for support employees (Scale 17). All employees are encouraged to have automatic payroll deposit.FLSA STATUS:Non-exemptEVALUATION:Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.EFFECTIVE DATE OF POSITION:Immediate VacancyAPPLICATION PROCEDURE:This posting will remain open until filled.All applicants please apply through the applicant tracking system located on the Calvert County Public Schools' website - www.calvertnet.k12.md.us.References must be directly related to education experience and must include immediate supervisor.Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention StatementPursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.Nondiscrimination StatementCalvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources443-###-####

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: or call 1-800-###-####.Anti-sexual, Anti-racial and Anti-disability Harassment StatementDiscrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.Students, parents and community members may report allegations of harassment to:Ms. Cecelia LewisDirector of Student ServicesCalvert County Public Schools1305 Dares Beach RoadPrince Frederick, MD 20678Employees may report allegations of harassment to:Mr. Zachary SeawellDirector of Human ResourcesCalvert County Public Schools1305 Dares Beach RoadPrince Frederick, MD 20678Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.