About the Employer About Mountain House Lammersville Unified School District is located in Mountain House, a beautiful, planned suburban community located in the East Bay region of the San Francisco Bay Area at the border of the San Joaquin and Alameda Counties. The community, with a population of approximately 25,000, is located 5 miles northwest of Tracy, 10 miles from Livermore, and just .5 miles off Interstate 580. About the Lammersville Unified School District The Lammersville Unified School District (LUSD) serves 7,800 students, from preschool through grade 12, in a diverse suburban environment. The district is composed of eight K-8 elementary schools and a comprehensive high school. The Mission of the Lammersville Unified School District, as a collaborative partnership of families, community members, and staff, is to graduate all students with the knowledge and ability to make good choices, to act responsibly, to enter the workforce in a profession of their choice, and to continue lifelong learning. Lammersville Unified School District boasts beautiful new state-of-the-art campuses, 1:1 technology for students, and well-maintained grounds and athletic facilities. A strong, positive relationship between district leadership and the labor unions help create the foundation for a positive district culture. The district is ranked number one in academic achievement in San Joaquin County, as one of the Best School Districts in California, and its schools have been recognized with numerous accolades, including Golden Bell Awards, Project Lead The Way Distinguished School Launch, Project Lead The Way Distinguished School Gateway, California Distinguished School, Science and Math Olympiad Top 5 in San Joaquin County, and Forum Music Festival Silver Rating. Mountain House High School is renowned for its signature programs, including the Engineering pathway, which prepares students to succeed in a post-secondary engineering program; the Biomedical pathway, which prepares students for a post- secondary education in biomedical sciences; and the Culinary pathway, which prepares students for a post-secondary education in the culinary arts. Job Description / Essential Elements:DIRECTLY RESPONSIBLE TO: School Administrator or designee. SUMMARY OF POSITION: To perform, post, update, and maintain attendance records and related reports; to contact students, parents, counselors, and teachers regarding attendance related matters. Employees in this classification receive general supervision within a framework of standard policies and procedures. Employees in this classification may oversee and supervise students assisting in attendance accounting tasks. This job class exercises responsibility for the accurate compiling and preparation of attendance accounting information, data, and related reports. ESSENTIAL DUTIES:
- Performs daily attendance record keeping activities required to maintain accurate school attendance records, posting absences to a variety of cards, forms, and data files according to prescribed District procedures
- Greets and contacts students and parents explaining established procedures answering questions, providing information and general assistance related to student attendance activities, issuing a variety a required forms, and enrolling and de-enrolling students
- Assists administration and counseling with student database and other related tasks
- Waits on counter and issues admit slips to students
- Receives and confirms student attendance information by phone from parents, guardians, and staff noting necessary data to incorporate into attendance record keeping systems
- Acts as information source to students, teachers, parents, and administrators regarding attendance procedures and requirements
- Assists registrar with various clerical duties within the school office as assigned
- Answers telephone, takes messages and/or refers callers to appropriate resources
- Updates attendance files and computer records on a regular basis deleting and adding student information and notifying appropriate staff of variances in attendance patterns; processes adds/drops
- Maintains confidentiality of student/operational records as assigned
- Types various letters, memos, forms associated with attendance and/or school office functions; prepares related attendance reports
- Creates and maintains computerized data files; enters, updates, and prints a variety of data related to student enrollment, grades, registration, etc.
- Sets up automated phone system to contact parents regarding absences
- Performs/assists with a variety of clerical support tasks such as collecting student fees, operating intercom message equipment, requisitioning supplies, distributing mail, etc., as required
- May administer basic First Aid in accordance with established District policies
- May perform registrar duties as assigned
- Performs other duties as required
KNOWLEDGE OF:
- Organization, policies and procedures of the assigned department or program.
- General purposes and goals of public education, modern office practices, procedures and equipment.
- Information transfer, sharing and communications among computer systems.
- California State reporting criteria, Education Code and other applicable laws.
- Record keeping techniques, filing systems, and information management.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
- Communicate effectively in both oral and written forms.
- Use patience and courtesy in interacting with parents, staff, and students.
- Learn and effectively apply attendance accounting methods, techniques, procedures, and policies.
- Operate computer equipment, operating systems, and variety of computer applications and programs.
- Establish and accurately maintain a variety of complex records and files and prepare related reports.
- Meet schedules and timelines.
- Perform accurate mathematical calculations using basic addition, subtraction, multiplication, and division.
- Understand and follow oral and written directions.
- Establish and maintain cooperative and effective working relationships with others.
- Accurately type at a rate required for successful job performance (45 WPM).
- Perform duties effectively with many demands on time and constant interruptions.
EDUCATION AND EXPERIENCE: Any combination equivalent to: graduate from high school, or two years responsible clerical experience; preferred experience in education. PHYSICAL DEMANDS, ADA REQUIREMENTS, ENVIRONMENT: Sit for extended periods at a desk, conference table, or in meeting rooms. Frequently stand and walk; bend, stoop, and reach overhead. Normal manual dexterity and eye-hand coordination. Physical agility to lift and move up to 25 pounds. Repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files and phone (continuously), and printed matter with or without visual aids. Verbal communications including the ability to speak and hear at normal room levels. Ability to use office equipment including computer terminals, telephones, calculators, copiers and FAX. District office and school environment; subject to many demands on time and constant interruptions. Requirements / Qualifications Required Attachments for External Applicants: Resume Letter of interest and 1 Professional Reference Required Attachments for Internal Applicants: Letter of Interest