Location: New York,NY, USA
The Windfall is partnering with a High Profile Family located in Midtown, Manhattan, who is seeking to hire an Executive/Personal Assistant to support the family and home. The family requires a highly skilled candidate to manage the homes, support their needs, be involved daily, project management and much more. You will be directly reporting into the Principal. This is a great opportunity for an incredibly smart and savvy candidate seeking a busy role! The successful candidate will be highly organized, proficient in MSOffice, have strong attention to detail, be extremely discreet, confidential and will be excited about joining an established family! Fluency in any foreign languages is a plus. This is a hybrid role working in the office 3 days/week and WFH 1-2 days/week with the ability to travel to homes in the tri-state, daily hours are 8:00am-6:00pm in the office and will be required to be available from 7:00am-7:00pm daily plus any overtime when required. This role will also require travel as needed when opening and closing homes for the season. RESPONSIBILITIES: -Travel: Coordinate heavy travel, track relationship touch points, international and domestic travel arrangements both commercial and private, detailed itineraries, hotel, transportation and restaurant reservations -Oversee bill pay and handle vendor disputes -Event Management: Collaborate with family members on event planning and execution -Organization-including maintaining group schedules, coordinate calls and events, help track finance deliverables and keep track of key dates on calendar, items for audits, tax filings, etc. -Work expertly in MS Office & Excel Spreadsheets. -Home Management: manage art collection, wine collection, oversee all opening and closing of homes, manage and liaise with home staff/contractors/vendors, oversee visitors schedule, open up and close down homes for their seasons, order and stock supplies for the homes -Office Management -Foundation work including project management, administrative duties, event planning, attendee RSVP -Extensive Personal work as needed for Executive and firm -Ad hoc projects as needed REQUIREMENTS: -Bachelor's degree from an accredited institution -Excellent oral and written communication skills -Extremely strong organizational skills -Proficiency in MS Office -8+ years experience in an EA/PA role, preferably with a private family office, in financial services or UHNW support position -Strong work ethic -Impeccable attention to detail -Proactive, Reliable, Resourceful -Ability to prioritize multiple tasks -Extensive phone work -Ability to travel PACKAGE: $140K+ Base Salary Discretionary Bonus 100% Covered Benefits 401k Commuter Benefits #ZR