School District Facilities Director
: Job Details :

Position Type: AdministrationDate Posted: 11/22/2024Location: Administration OfficeDate Available: ImmediatelyClosing Date: Open until filledTitle: School District Facilities Director Job Summary: The School District Facilities Director is responsible for overseeing all aspects of facility management, maintenance, and operations within the school district. This includes evaluating facility needs, developing both short-term and long-term plans, managing budgets, and ensuring the maintenance of all district properties. The Facilities Director plays a key role in maintaining safe, clean, and efficient learning environments for students and staff. Key Responsibilities:

Facility Planning & Development:

• Evaluate the current and future facility needs of the district.
• Develop 5-year and 10-year strategic plans for district facilities.
• Create and implement long-term maintenance schedules, including monthly, yearly, and multi-year projects (e.g., paint, carpet, parking lots, roofing), including preventative maintenance for all systems (HVAC, electrical, etc.) throughout the district.
• Collaborate with district administration on capital improvement projects and facility upgrades.

Maintenance Management:

• Develop and implement a district-wide preventative maintenance plan.
• Oversee daily operations of maintenance, custodial, and grounds departments.
• Coordinate and monitor ongoing repair and maintenance projects.
• Ensure compliance with safety standards and regulations (OSHA, fire codes, etc.).
• Establish performance standards and conduct regular evaluations of maintenance, custodial, and grounds lead staff.
• Create procedure sets for all work.

Budgeting & Resource Management:

• Prepare and manage budgets for facilities, personnel, maintenance, custodial, and grounds operations.
• Monitor expenditures to ensure they align with the district's budgetary guidelines and stay within budget
• Develop and maintain a maintenance warehouse with inventory of all high use maintenance materials.
• Identify and pursue cost-saving measures while maintaining high standards for facility upkeep.
• Work directly with contractors and vendors to ensure projects are completed on time and within budget.
• Oversee the procurement and management of materials and equipment for facility operations.
• Develop strategic partnerships for long term savings and efficiencies.

Furniture & Equipment Management:

• Develop and maintain a district furniture plan, including evaluation of current needs.
• Implement a replacement cycle for district furniture, ensuring timely upgrades.
• Oversee purchasing, inventory, and disposal of furniture and equipment in line with district policies.
• Evaluate status of furniture and equipment districtwide

Contractor & Project Oversight:

• Coordinate with contractors for facility renovation, repair, and construction projects.
• Develop scope of work statement for all projects and work
• Ensure that all contracted work is completed to the highest standards.
• Monitor project timelines, ensuring timely and on-budget completion.
• Manage contractor performance and handle issues related to delays or quality of work.

Emergency & Crisis Response:

• Develop and implement emergency response plans related to facility operations.
• Manage facility-related crises, such as repairs needed after natural disasters or emergencies.
• Ensure proper communication and coordination with district leadership during facility-related crises.

Sustainability & Energy Management:

• Implement sustainable practices in facility management to reduce energy consumption and environmental impact.
• Monitor utility usage and develop energy-saving strategies.
• Create a sustainability plan to implement district for facility implementation

Compliance & Reporting:

• Ensure compliance with local, state, and federal regulations regarding facilities.
• Maintain records and prepare reports related to facility operations, safety, and maintenance.
• Report on facility conditions, progress of projects, and budget status to district leadership and the school board.
• Ensure current software is sufficient for district needs and implement fully throughout the district.

Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, Construction Management, or a related field (preferred).
• Minimum of 5-7 years of experience in facilities management, preferably in an educational or public institution setting.
• Strong knowledge of building maintenance, grounds management, custodial services, and health & safety regulations.
• Demonstrated experience in budgeting, project management, and overseeing large-scale projects.
• Excellent leadership, organizational, and communication skills.
• Proficient in the use of facilities management software and systems.
• Ability to work collaboratively with district staff, contractors, and vendors.
• Ability to manage multiple projects simultaneously while meeting deadlines and budget constraints.

Terms; of Employment: Benefits will be in accordance with approved board policy. Salary will be in accordance with the approved salary Schedule commensurate with years of experience and education.Evaluation: Performance of this position will be evaluated annually by the Superintendent of Schools in accordance with board policy.