HR Administrator
: Job Details :

EMPLOYMENT REQUIREMENTS:Bilingual English and Japanese (Read and Write) MustPosition can be done in either our Manhattan office or Staten Island.Part time.Required Skills:Strong verbal and written communication skills - fluent in English & JapaneseProficiency with: Excel, PowerPoint, WordDemonstrated ability to work collaboratively on a teamSelf-motivated with a willingness to take ownership of issues and their resolutionDetail oriented with good organization skillsExcellent administration and organizational skillsJob Summary:Office Management:Ensure the office environment is appropriate to support the business functionProfessional environment is maintainedSupport services are functional and stocked appropriatelyManagement of office costs (control and negotiation)Meeting cateringPlan, organize and manage events including but not limited to; internal and external social events throughout the year and the annual Holiday partyGeneral Affairs/Administrative Support:Manage internal Salesforce/Ringi approval process, for purchases and other requestsEnsure incoming telephone calls are managed professionally and courteously and are passed on to their intended recipient in a timely manner, whilst ensuring all sales/unsolicited calls are screened and managedMaintain suppliesCoordinate employee training and development programs with the supervisorGenerate EEO-1 report annuallyAdministering and review internal documents for approvalSupport subsidiary entity as the regional headquarterArrangement for the business cardsOffice environment administration including meeting OSHA, procuring and maintaining office supplies (stationery, pantry supplies)Human Resources:General HR Admin; administer all current employee documentation.Support Recruiting with scheduling interviews and other recruiting activities as requiredSupport employee enrollment, change and cancellation to the company sponsored health and insurance benefit plan and plan annual renewal.Participate in new hire orientation as neededProcess optimization and improvementDevelopment, implementation and administration of new tools to support the HR and Operations function and wider organizationFollowing local laws and business requirement changes pertaining to covid-19Coordination of Visa procurement and renewal of Local and expat employeesExecutive Secretary to CEO and Head of HR tasks: 30%Schedule managementIncoming phone call screeningBook travel and coordinate logisticsArrangement of business lunch/dinner meetingOrganizing meeting documentsVisitor supportManagement of listing of year end greeting card recipientsRecording list of visitor information (name, company, title, date and time)Other tasks requested by the member of the departmentSubmit expenses and purchasing ordersJoin meetings and calls as needed to take notes and track action itemsOther tactical and strategic tasks assigned by the CEO or head of HRSchedule: Monday-Friday 9-4 including a one hour paid lunch break#J-18808-Ljbffr